/	' '

Compiled	by

THE  DIVISION   OF   PUPIL  PERSONNEl  SERVICES

and

THE  DIVISION  OF RESEARCH,  PLANNING,  AND	EVALUATION

of

THE	DEPARTMENT	OF  EDUCATION AGANA,	GUAM
Revised:   December,   1987

Part I:

HANDLJNG  OF S'IUDENI' Cl.JMUIATIVE  RECORI:S

Part II:

PUPIL  TRACKING  AND  MJBTI..ITY  SYSTEM

Cornpile:l By:

'lliE DIVISION OF R.JPIL PERSONNEL SERVICE'S

arxi

THE  DIVISION  OF RESFJIROI,   PlANNING,   AND  EVAiill\TION

of

THE	DEPl\RIMENT OF IDJCATION

Revised:  December,	1987

<        "

FORHARD

'!his	manual · l:">..as been revised and up:'laterl to reflect the changes and aclditiO!'.s	suggested by adnrinistrators and their staff to the first edition of the Records Management Guidelines.

'!he task of establish:i.rg ani !l'ainta.in:i.n accurate ani confidential student records is the responsibility of  each school. Part I of this manual pertains to the guidelines for the han:llin; of  student CUDJJlative recol:ds at each level of the educational process. Please note that a student's CUDJJlative record is now defined as the set of records	cansi.stin;J	of:	academic,	health,	reading,	and discipline records.  Hence,  the  CUDJJlative record is considered incomplete if any of these four types of records is mi.ssi.n;3".

'!he	Division  of  Research,   Pla:nnin:l'   and   Evaluation   (BPE)   is responsible	for	developin;	and	:ma.int:a.in:iJ a fully-automated pupil tra	ani   IOClbility     system    to   streamline the recol:ds  management
process	for all elementary, middle and high schools in the public sector.		Part IIof this manual outlines the school's responsibility for	entering:       (1)   enrollment;    (2) withdrawal;   (3) transfer; and
(4)   student  master  identification into the RPE computerized records
management system.

A	system, no  matter  how  well  it has been designed,  can only be as good	as the concerted effort of the people who use  it -who  are cmmitted to lii3k.ing  it work.

With	this in mind, each of you-fran the school principal who directs the	process to the clerk who records ani transmits the transactions outlined	in these  pages-are  encouraged  to  provide  constJ:uctive
=iticism on any policy, procedure or form contained in this manual.

If you have any q.leStions, or concerns, please call Pupil Personnel Services at 472-8901 extension 344 or Research, Pla:nnin:l' and Evaluation  at extension 450.

Sincerely,

ilJIS K. MARI.'INEZ
Administrator,
Pupil Personnel SeJ::vices

' '

Section	Title	Page#

I.	Definition An:l. Location Of Reo:>rds Within
'!he SChool	1
n.	Items To Be Included In CU!'mllative Records	1
m.	Who May Inspect CU!'mllative Reo:lrds	3
J:ll.	Release Of  InfODDation	3
v.	Procedure  For  Parents  or  Students Wishing To
Have An Item Re!OOVed From '!he CUmulative Reo:>rd	4

@)	Transfer Procedures For students Leavin;J Guam 	4	

VII.	Transfer
On Guam	Procedures	For	Students Arrivin;J	

5	

VITI.	On-islan:i Transfer Procedures CUring
'!he SChool Year	6
IX.	On-island CUmulative Records
Transfer Procedures	10
CD	Inactive Records	11
XI.	Destruction Of Info:J:Iration	11
Examples: Part I
A	Statement  Of  Buckley  Amendment  Rights  For  Parents	13

B	Request  For  student  Info:J:Iration		
15	
c	
Release  Of  Student Info:J:Iration  Consent.	
Form	
17	

D-1	Withdrawal/Transfer	Form	(elementary)	
19	
D-2	Withdrawal/Transfer	Form	(middle)	21	
D-3	Withdrawal/Transfer	Form	(high)	23	

E-1	out-of-District Authorization  (elementary)	
25	
E-2	out-of-District  Authorization   (middle  &  high}	27	
F:	Cllange Of Residence	'\	
29	

G	
Health Profile	
31	
H	
CUmulative Reo:lrds Manifest	
33	

' '

Section	Title	Paae

I.

II.

'Ihe Pupil  Tracking  and Mobility  System 	37
Computerized Records Management Guidelines 	37

m.	Track.in;J student Mobility with Co!rp.J.ter Assi.stance	39

Examples: Part II

I-1	SR-12 Elementary student Master	4

SR-12  Middle  student  Master	4!:

SR-12 High Sdlool student Master	4

J	SR-13 Weekly Entry Withdrawal	4

student   Profile	5:

EnrollJrent FlCM <J1art	5

·-	Appen:iices

A	Territorial	Board	of	Education	Board	Policy	E
student Records	0

School raw Register Part 99:
Privacy Rights of Parents and Students

student Master  Co!!plter  Field  Names D	Graduation  Year  CoiWersion  01art
EntryjWithdrawal  camputer Field Names

School Attendance Areas

Explanation  of  Co!!plter  Codes

' '

'  '

CUlm.llative		records	are	defined as a) academic, b)  health,	c) read­ in;!",	and d) discipline records. 'lliey are to be :maintained in lockable	files at specified areas as agreed to by the administrators and	counselors  at  the  school.   (Ref:   PoardjUnion Contract Article
IX. E. 2.)

Note:	'Ihe Cllllllllative record is incomplete if any of the four types of	records specified above are not in the amn'l ative record packet when it is transferred to another school.

Health	records may be maintained in the school health office or together		with	Cllllllllative	records	at	the	discretion	of	the administrator  and health  counselor.

section II

Academic Records:

For elementary - all final grades for each school year incluclin:J	the student's latest  report card, full name of teachers  and grade level.

For	secon:lary - first and second semester grades for each subject,	listed by school year, name  of teacher, grade level, and specific subject area.

2.	All standardized test results.

3.	Each withdrawal or transfer fonn.

A	transcript	of	all of the classes taken and grades earned	"
while atterrlin:J school.

An  indication  each  year  if  the child has been promoted  or retained,	and a brief, explanation for any retention action (elementary and middle schools only).

6 •  A  detailed  explanation  of  all  double   promotions   or retentions.

7.	For special Education students,  including  GATE,  a notice that	another folder exists at Central Office within the Division of Special Education.

N:n'E:		For GM'E students, a COf!Y of the cover sheet which contains	verification of  a.cceptance  sbou.ld be included in the Cllllll.llative record.

8.	A..rry fo!Yllal eO.ucationz;l or psychological rep:.rts, Et\rciluc:d.ons or	r cions.  (Note:  Special  Ed:Jcation  .,,.st. prct"..ocols ar.;, hotl.Ea:l. at Cent:rdl Office) .

'='.	Ane::dotal    recoJ:tis   viha--e                  or appl:Xl'_;,rio.te.    'Ih.is  i.E not   necessary    for   every   student.

10.	Arrj	other	data	considered.	of	educational	value	by	the
teacher, counselors, principal, parents, or students.

ll.	For	Special	Education	students,	llP's, eligibility fonus,	
	am	most current. parent	notices.		

A	copy	of the Hcane language SUrvey and the Student language Profile   (if   awlicable).

Reading Records:

For elementary and middle schools: '!he Pupil Profile card (Ginn Reading  Pro:!:ram)  is the Department's official reading reco:rti.	It is to be retained as part of the ctl!ID.llative reco:rtis through the 12th   grade.        N:>TE:        All Pupil Profile cards are to be  kept in a	centralized	location	to	be	detenni ned	by	the	school.	In addition,   all      workbcoks   are to be transferred. with the readin;J reco:rti.

Middle	or high schools: '!he Individual SUlmiel:y Sheets should be included		with the readin;J reco:rtis for all students taking reading classes.			Data fran starilardized tests aclministered by the school should also be noted on the Individual SUlmiel:y Sheet.

C.	Health Records:

1..      Accident  Reports

Imnnmization Reco:rtis

.  2lysical Examination and Records of Medical Problems

Special  Education  Medical  Data  form

Exemptions  from Ehysical  Education

Anecdotal   reco:rtis  where   pertinent or appropriate   ('This is
not necessazy  for e: e:ry student.)

Medication  authorization

.  When  applicable,  a  copy   of   any  reports filed on alleged child	abuse or neglect (Note: 'Ihe copy of the child abuse or	neglect   report   filed   in the cumulative folder does not have	to    be   signed   if   the   reporting   party   fears   that subsequent	parental   inspection of the cumulative reco:rti may

t

re"v	\IDo	:Llitiated	such	a	report  to  CPSo	HO\'i"EVaJ:,  ti:le original r::opy sarrt to CPS !liiJSt re signed,)

9.	Arr:f	othP...r	data	considered	of	value	in	asssssm-=nt	of  a
studerrt:'s health,  social, or medical records

Discipline  Records:

Records of disciplinary infractions ard actions taken

2.	Attendance records

section m

Parents,	legal	guardians,	or	those	in possession of a Cl.lStcrly
ort:ler in the presence of the principal or guidance counselor.

students	who	are eighteen  ( 18)  years  or  older  in the presence  of
the principal or guidance counselor.

3 •	Minor	students	tcgether with their parents or legal guardians  in
the presence of the principal or guidance counselor.

Education officials with a legitimate educational need for the information.	(Refer to  Apper.rlix  A, Board Policy 825, section I.d.) .

'lbose with a court  ort:ler which specifically states information contained	in the CIJIII1.llative reco:t:d is required about the student in question.

Appropriate	parties  in an em=rgency.	(Refer to Apperrlix A:  Board
Policy 825,  section V. D. 8)

section rv

...

1.	A section of the Family Educational Rights Act permits students and	parents or guardians to see, correct and control access to student	records (see Appendix  B, School raw Register Part 99) . An	explanation of this law (see Example A) shall be stapled to each	report ca:t:d  at the errl of the first quarter or semester of each school year.

2.	No student records,  except directory infonnation, may be released to	persons without  prior written consent of the parents or student:	18 years of age or older (see Appendix A for the definition of directory information) •

3.   A   P t far  Sb..J.de:.""'tc:.	Infol:'II5tior	(s-ee   Exat.19le	B)	E'!l.k:.-t l."''Ved	prior	to	rel of	LttEorma.tion	to   parsons    not. s.fe:ifically  c;:uthorized by the parents or stude.11t  18 yea.......--s   of age or  olde.!:".		'lhis  does  not   incll.lde   school   officials   vrit.it	a legitimate  .edurn.tional    interest.

4 •     Release	of	student	infonna.tion   to  a  gaver.nrr.ent	agency    or
designate:l  psreon l!!!.lSt oo approve:l by the parents or a --nt 18
years	of age, using a P..elease of Stude..T"it Info::c:nation COnse...7Jt Form.
(see Example C).

Section V

The parent/guardian of a sbJdent >lho believes that  irrfonnaticn contained in tha education records of the student is ina=n:ate or misleading or violates the privacy or other rights of the sbxlent may request that the educational  agency or institution which maintains the records   amerxi them.  The educational agency shall decide whether to ameni the education records of the student in a=rclance with the request within a reasonable anx:>Unt of t:ime.  If the educational agency decides to refuse to amerxi the education records  in a=rclance with the  request,  it llll.lSt  inform the parentjguardian of the student of the re.fusal,  and advise them of their right to a hearing.

Refer to sections S9.21 and 99 .22 of  Appendix B  for procedures relative to set:t.ing up and canducting such a he.arin:;.

Section VI

Parents,	legal   guaniians,	or  students over tha age of eighteen
(18)	shruld   be   pro  ide:l   with	a   completed copy of  the student
Withdrawalj'I'ransfer	Fom   within  one	(1)	school   day   of  their

Sd10ol]).	They are entitle:l to a =

the follo>rl.n:j records:

request	(see  El<ample D-1 [Elemantal:y], D-2  [Middle] or D-3  [High
of

0	Student's =t recent report card or transcript

0	Test results (SRA, BSMr, placement)

0	Reading records

0	Health records

0	Pertinent discipline or anecdotal. records

0	Special Fducation d=lments.

------- -· ... --	4

l:rt!:3:	:&a:t7::mtsp	l dl	qua._ ans; 01:	ts a.J.:e  Eet tg.
of @;!Y o:Z the ""'gi.:ua.l. =.tlative reoo:r<ls being pr=esse<l. for    Off-Island	i:l:anslfer.	A   =v of	tbesa reeol:ds """' to be e!lCJ.osed in· a sealea env.Uope marke<i Cl:lNlflDENl'Il RECORDS before
:release  to  parents, legal g=dians, or stu<!e!its wei: the age of
sightse!l	(lS) • Upon receipt of mt official :requesl; fom fran the receiving'  sc!=l,  the  origi.nal ra::ords will be sent aire::tl.y to the school. Cqrl.es of t.ransoripts, curriculum l:E!C<>rds or :report cm:ds may be :retained at the seMi nq school at the discretion of the school adm:i.nist.rator.

A log  book, rolodex file or other suitable metha:l of mamtai.ning a record of off-islam cumulative record transfers shall be maintained at each sd:lool showing:

Name ani grade of  student

Name  ani address  of  requestin:J  school

C.     Date of withlrawal

D.      Date original records were transmitted.

section vn

Tile an-islani sd:lool at which the student has just enrolled is responsible	for writing to the off-islani school the student last atterrled to request all of the student's CUIIlLllative records. 'll1is request must :include a statement which asks the off-islani school to serrl all special education records an the student if applicable.

Note:	certain	off-islani	schools	will	not	release   special education		cumulative  records  to  other   school  districts
.unless the receiv:in::J school specifically askS for them. Furthennore,	same   of   these   off-islani   schools   will   not
release		special education records unless the receiv:in::J school	includes a written authorization from the student's parents	or legal guardians for release of special education records with its request for the cumulative record.

Conseq.lently,	all parents/legal guardians should be asked at the t:i:rre they register their children if they were receiv:in::J special education  services  from their previous school.  If they		answer yes, a note of this should be noade in the cumulative record.  If  the  records subseguently received from the off-islarx:l school do  not  contain the student's special	education records, the school should then ask the parent/legal	guardian to sign an authorization for release of	the special education records ani foJ:Ward it to the off-islani school.

'·	

!:>7!.'E:	Elerogntary	non-:i.Jmnigrc.nt	alie..'l	s'cuda--rts	obtain ec.roll.l!Er.t	clea:rar--es		at    their    sd1ooL	M; ddle   ar.d   hiah sci n:on-immigrant	aliens   holding    the following  visas must:. clE>.ar  thrc the Ce-rl:ra.l  Office before beir_g   enrolled  in a PJ]olic  school:

0	B-1, B-2
0	C-1
0	1,	2
0	F-1

0	H-1, H-2, H-3

0	I-20 (without visa)

Tenp:>rary visitors
Transit aliens
Alien crewman
Need   I-20 authorization 2
for enrollment
Alien	laborers (no= una""""l?"nied by depen:lents) Mi=>asian students admit for  study  only

'!he SENDnlG  school shall be responsible for:

Ensuring  that  the   student.' s  out-of-District Authorizat fOilll    is =mplete and has been §H?roved (see E><ample E-1 elementary    schools  or  El<alllple   E-2  for  middle  and  t schools) or:

CC>npleting	Part   II   of	the  Olange   of  Residence Form E><ample	F)	after   the   student's   parent	or  guru::dian
=mpleted Part I.

Initiating withdrawal  of student by completing a stan:' WithdrawaljTransfer	fom (see Exarrple 1 for elerrent school;	2 for Middle School; or  3 for High School).

NOI'E:	'!he    student	is ronsidered  to be  still enrollee the  sen:iin:J'  school  until	it   receives	a   call	from receiving    school   verifying  the student  has arrived.	(RE
to Section VIII.B.2.)

3.	CC>npleting a Health Profile of the student  (see El<alllple G)

4 .	Giving  the three  ( 3)  fonns described above to the parent::,
guardians	and	infoming  them  they  have one school da0
present these fonns to the receiving school.

Updating cumulative rerord information by:

a.	posting current grades;		
b.
c.	posting current test srores;
including	items	listed	
in	
Section  II	of	tl	
	prooedures;			

:B:t :	IJ1':!=   t:£"i..l  CUL7D.J.la·ti·;,;-e r rd is cl.efins:i as a se-t of
sttJ.dei."l:: re=oJ:ds cor of tl!e. folla•rirq:

a.ca.dsn.ic  reco:::-Js
health l."'e::ords
1	readi.rlg records
1	disciplir..e records (if applicable) .
N<>te:	atten:lance   records   are   to   be	included
as part of the discipline records.

'

<:onsequentl.y,	the CUilllllative  record  is considered  in=tplete if	any of the four typee of records described aboVe is not in::luded	in  the   packet    to be  transmitted  to the receivin;
r	sdlool.
Transferrin;;   CUilllllative records, prq>erly sealed,  as soon as it    has  been  notified   by   the   receiv:irg   school   thet the student    has   arrived    (refer   to   perts   B. 2  and B. 3 of  this section)  by:

l1airlcan:y:i.n them to the  receiv:in;J  school  after  a CUnlJlative		Records  Manifest  (see   Example H)  bas been properly	filled aut and  attached  to  the records as described  below;  (Refer  to part C of  this section for procedures		for transferrin;! Cllilll.llative records durin; the  SUIIDDer. ) ; or

transm.ittin;  them  to  the  Division of Pupil liffi:ll;IOJ'h"\el
Services in a=rdance with the follaling guiooL '

CO!Ipleti.n:r	a   OJ!m:!lative Records Manifest for each
set of records to be transferred which :i.n:licates:

the student's name
the narre of the sen:lirq sdlool
the narre of  the receiv:irg school
the	=ntents of  the packet  (Specify the type of	records containa:l. in the packet for each student  by  :mark:i.n;J   an  X in the appropriate
part   of   the "Present" set of =lumns of part
E   of   the   manifest.   Mark NA  (not available)
:in  the  appropriate part of the "Present" set
of    =lumns   of part E for each type of  record
which the sen:lirq sdlool does not have. )

Attachin;   two	copies  of	the  manifest	to  each packet of records.

a		celiverin;   the   packet   to   the    Division of Pupil Personnel	SerVices   (PPS)    from    8:00 a.m. to 5:00 p.m., Mon:lay through Friday,   holiooys excluded.

!DrE:   cumulative   records   can not be exchanged between
schools via the central mail system.

?ubU   Fe.. .unel.    s.e.,._=vj ce.s  w7J.l    rat:tnn	y ctiitlilla.ti-..ra record it receives through the C'.entm m3ll systsm t5 the sch<lol.

Up:>n   receipt  of		the r-=<:ards, PUpil Personnel Se:cvices staff	will sign and stamp the na'1liests  as verification of	receipt   of	the    records.		'Ii:le  xerox copy of the manifest   will  then  be   given   to  the person frcm the sencJ.in;  schcol  es a receipt.	'llle original cop-y of the manifest   will  be   kept   with   the batch of records for

·-	-	r·

!

transfer to the receiving schooL

@....	p
tniYJ#:W· rot 5o. us m;,l ;;liJJi2)

NOTE:

If	a   student	is transferring to G. C. C., ccmputer files shoUld shew the last roE schcol cede with a withdrawal status. 'lllis only pertains to transfer.

7 •	CO!Iq;>leting RPE Fonn SR-13   (Example J) •

NOTE:	Sdlcols are to also send records of students t.rzmsferrillq	to private on-island scbools in accordance with this section.

Nate:	5el1d.irg schools are also re5J;OT1Silile for locating ane forwazdin:J to receiving schools any CUllll.llative recore infm:mation		whld:l the  seroing  schcol  :incorrectl0 indicated	was      sent   to   the   receiving    school   UJXli
notification     of	these discJ:epancies from the receiv:i.nc. schcol.	(Refer to part B. 7 of  this section.)

'llle llECEIVlNG  schcol shall be responsible for:

Cllecking   students'  health audits to ascertain 'Nhether or no they   meet the health reguirements  for registration  (refer t Eoa:cd  Policy 336.2).	students 'Nho do not IJESt these min.i.rra shall   be   denied entrance to schcol until the
provide	the  receiving school with the docUmerrts req.lired l:
this policy.

Notifying the serrling school by telEfhone that it he received the withdrawal/transfer fonn. 'lllis shall l:e dor within	one (l) school  day of receipt of this fom.  ('lh.i does not have to be done if the studant is erriving from private  schcoL)

(It   is   suggested  that receiving schools reintain a leg bO<
that   records the foll=ing inforretion for ead:l transferd.J

.on he he he or

a

studa..'!t	st:l.::derit's  nar..a;	dat   of	a:_.-riv:-.-J..
r.;;;caivirq	school; name of	n at sa.-r:dir.-; s:c..l-.!.col
spoka"l'l   to;	as.Jd r..arn= of pc--.""'Mn at r-ceeivi.l"lg sd:icol
JE<]d.rrg the clll.)

NotLrying t.>te. sarlir;;r school in wtitin;, it is req_uesting the  st:udent's  cmnulative  and h..e.alth   folders.

canpleti-'"'3' the cur-cent RPE ccmp.rt:er Weekly Entry/withdrawal Form    (SR-13)   and   a   new student Master  (SR-12).    (See Part TI,  Example J and Examples I1 - I3).

canPle"'"...ing Cl1an;ie of Residence Fonn (see Example F) or OJt.;,f-District	Authorization Fonn (see· Example E-1 or E-2) , if awlii::able.                                                     ·

ClJecking with  Pupil Personnel ServiCes at least once a week to pick up re=rtls destined for their school. Receiving schools'	staff will be asked to print and initial their names in a lo; book for records they have received.

Verifying whether each health; (3) readi.rq; awlicable) .

packet    contains:   (1)  academic;   (2)
and	(4)	discipline	records	(if

l:s
:e

1d
:ti Ly m
>g

Jt
:0
J_
y
ry

s e s a

k
g

If	parts  of a cmnulative record are not in the packet which the   sen:iirg school :inllcated were sent, the receiving  school shalld  note  these   discrepancies by placing a check mark in the   awrcpriate "Missing" columns of Part E of the manifest. It  shruld   also   write	in lru:ge print  across the top  of  the manifest	11	MISSlNG RECORI:S 'IO <name of the receiving school) •	'Ihe   receivin;J	school shalld then keep a copy of the manifest  and send the original to the sending school.

It is also suggested receiving schools :innnediataly infonn sending schools by talephone of any missing or :incarrplete records	to eoq;e:lite the search for these missing records by the sen:iirg school.

:'.i
! ;

,,
. i

: l

JUl   student   cumulative	records	gomg   f'ram elementary to on-is middle	schools	(grade   5   to   6)	and   f'ram middle to on-island schools		(grade   8   to   9)		du:r:in;  the  summer   shO\Jld be transfe a=r:din;  to  the  following  procedures.

"i	A.	SENDING Schools' Responsibilities:
•'i

,;

!'
!
",.
"

Elemerrt:acy	schools  are  responsible	for hand carrymg goin;J	Sth  grade   records   to plblic middle schools.   Mi schools  are responsible for hand carryin;J outgoing 8th g records   to   plblic   high schools.	It is :recanmended sen schools  call  receivin;J  schools  to llEke an appointment this   delivecy.	Remember:	Cllllllllative records lllllSt inc acadsmic,	health,		discipline,	and  readin;J	records worl<books  (if  awlicable) .

11lese recoros shO\Jld not be transferred via Pupil Perso Seryices   durirg   the   summer.	'Ihev shO\Jld be hand car directlY  to   the   receivirp   sdlool's   principal,    assis
principal, or records clel:k.

NOI'E:	If		students	indicate    they will  be  transferrin either   an   out-of-district   plblic   school		(a  school district	in which the student is not presentl.y resicl:in3 a   private	school du:r:in; the summer, their records shO\Jl held   until		the    aut-of-district    plblic	school	or  pd school  requests  them  a=r:din; to the procedures descr
'  i	in section VIII,   part  A.

2 . sending schools are responsible for attaching a manifes each set of records bein;J transferred as described in it above which liste the names of studente and specifies each	student the types of records (acadsmic, read health,  and discipline)  conteined in the set.

3 .   sending   schools   are also responsible for reteinb'lg the of	the  manifest   they  receive  f'ram the receivin;J schc
Refer to items 1 and 2 bel=.

B.	=vrNG  Schools'   Responsibilities:

1.	Upon receipt of a set of records the receiving schcx: responsible	for checking the actual records receivee! age the attached  manifest.  ArrJ  shorteges  or excesses 1 shO\Jld  be  noted  on  the  attached manifest.  An authm staff	liElilber of the receivmg school shO\Jld then sigr manifest	and give a copy of  it as a receipt  to the pe f'ram the sendb1g school who made the delivery •

.   )

2 ,	Rsc.eivirq     schcols  st2U  ret-ci n th CO[J'f     of  th Iil:'!.."tif  they racaive  frcm  the  S€4-aing   schcol  fo? at  least  a  ye:ar.

3.	Rs<:aivii,g  schools  are  also  :resporsible  for  es'"c.abl:ishi:rcg
procedures to determine wtletb.e:

all of the stud&rt:s  whose  reco.."'tls are trarJSferred  to them clurin;! the Sl1llll1ler are actually present in their scl">..ools at the bEgi.nnin;f  of the sdlool year;

all of the ne>1 stud&rt:s who arrive at the sdlool at the lleg.innj.n;f   of  the  school  year  have  recoros  in the
:-	school.
.e
le	'!his  assessment	shruld be completed within two weeks  of  the
lg	l:>eginnin;j of each school year.
>r
le	If	the   reccros	of  a student who JroVed to the sdlool during
rl	the  SUJmi>Or   axe  not  at  the school at the l:>eginnin;j of the
school year, the foll=ing p:t:ocedllre  shall be follaoed:

'The receivin; school shall ask the student which  school he/she last atterded. It shall then contact the school nane:'i by the student to cletermine if that school still has the recoros or if it forwanled them to another sdlool.	Upon   detel:mination   of   the   location of the
0	recoros,	the  school the student is presently atter£l:in;;
a	shall	that   the student's recoros be forwarded
·r	to it as soon as possible.
e
e
d	Section X

0
l	Inactive   recoros   are  defined	as  recoros belou;Jin:j to students who
r	have:	a)	withdrawn  from   a  school an:l. the receivicB school has not
the student's  ctmrulative recoros,  an:l. b)  grad1.1ated.

Inactive	folders  will  be held for a period of five (5) years at the
y	local	school.	After	that ti.JJe they shall be sent to Cepartment of
Administration Recoros Section for storage.

Section XI

5
t	Educational	reooros  which  are considered by the sdlool to no longer
i	have value nay be destroyed, subject to the following exceptions.
i

'

Educational	reooros  nay	not be destroyed if there is an out.starding
1	request to inspect or review them.

Explcnations   pla in "c..lie  record VJ-ith reg-Q....""'tls  to pararr'ca.l  che le...
'!	to  t_h_e    corrte.-rts   of	the   re:::onls  s!>..all  be nruntai;;ad  as part of
reo::r. ."tl     as   long    as   the    record    or    contested    portion    thm:aof
maintai.1Ed	F\..1rt:l"'..annore,	if  thE:    record   or t..h.e  corr'- -ted. port
i 1	tllereof	is	clj;closed	by   the   !leparl:xle-,t   to   crry   party,	th
!	e><planatiO!'JS	s!>.all	also   be    disclosed    to   the    party.	(Refere..'>
l\pp<'..rdix A,  part 99 .13.

Public Law 94-142 requires that parart:s be notified before persona iclerrt:i:fiable irrfomation which has bes1 collected, maintai:ned or u: to provide special education services but is no longer needed lii3.Y destroyed. SUCh irrfomation lii.1St be clesi:ro"jed at the request of · parents  or guardians  of  the stu:lent.

!;;;	
he
is	
on
se
e:	Dear p-arents:

'Ihis  is   to   :in:E= you that in a=rdance with  the provisions  of  the ly           Family   Edl.lcation Rights and Privacy Act (Buckley Amen:lment) , you have eel                the   right   to   see,  correct and control  all records,  files, docu!retrt.s be               and   :materials  whidJ.   contain   :in:Eomation   cli.n!ctly relatin;r to your he                 dJ.ild   who   is  under    18   years   of   age.       Olildren 18 or older may
exercise their awn rightS.

For your :in:Eomation, the school will not disclose per..onally identifiable :in:Eomation to parties  other than those authorized by prior =itten consent =ept to: (1) school officials in the same district with  a  "legitimate  educational  int.erest";   (2)  school officials in the school district to whidJ. your dJ.ild intends to transfer	(but only after you have had a c:bance to request a copy of the reco:rds and to dJ.allen; e their =rrt:.ents) ; (3) various state and national education agencies, when enforcin;J federal laws; (4) a=ectitation and resear::h oJ:ganizatians helpin;J the  school;  (5) student  financial aid officials; (6)  those with court orders; and  (7) to aw>:qn:iate parties in case of erergenoy involvin;J health and safety of student(s).

You  will  net  be  shewn:  (1)  a teadJ.er's  or counselor's  "personal notes":  these are notes that a school official nakes for his or her cwn use and are net sheWn  to  anyone  alse,  except a substitute teadJ.er; (2) records of  school  security  police,  if they are kept sepazate  fran   the rest of  the school's  files,  if  the security  agents do  net  have  access   to any other school files, and if they are used for law enforcement  pw:poses  only  within  the  local  area;  (3) personnel records of school enployees.

COpies   of   sbJdent   records   nay   be   obtained   frcan the school  for a
miniJral reproduction charge net to exceed ten cents per page.

listing of the types of student records, available for your revie> , will be supplied upon reguest.  In order to gain access to these records you 11ll.lSt furnish the school administrator, or designated official  with  "fl'ropriate  identification and declare your  intention to review  student  records.

Parents and sbJdents over 18 years of age have the right to file a complaint	with the school principal, or  designated  official OOilCerning	alleged failure on the part of a school administrator to comply with provisions of the Buckley l\mer'J:Jitent.

The.  full   text   of    your   right   under   the   Buckley Amenclment  may be
J:e'l1eHed	in  the office of  the school or at the central Office of  the of Education.

School:	cate:   	

NCfl.'E:	'!his  form  does   not have to be cc:aipleted  if: 1)  information is requested by the student, parent or guardian, or school official:   2)     information  P=rta:ins to directory  information:
3)	there   is  a  corlS"...nt	form   signed   by   the   student	of
parent/guardian for release of the information.

Name Of  student:   	
(last)	(first)	(middle)

Date Of  Birth:	 	

:---------------------------------
By (""""' of personjagercy) ------------

Reason Fer Request: -------------------

Signature Of  Person  Makin:j Request:  --------------

Request ApprovErl  (  )	Request  CeniErl  (  )

Name Of School Official (Print) : --------------­

Signature Of  School  Official:	 	

·ritle Of  School Official	 	

Date Record(s)   Releasa::l:	 	

F law  arrl   Ecard	Policy	require  the al:x:Jve information to be
nru.ntained in the student's amlliative record.

Ref:	Board Policy 825;  34 CFP Part 99,  subpart 99. 32;
Family Rights arrl Privacy Act  20 usc section l232(g).

To:       Principal  ------::::------::-: =--::-:--------­
(N"""' Of  School)

ccnsent is herein granted to the above designated school admin.is'-...ra­ tor to release the followin:J clescribed infonnation from my child's student record to the person/agency designated.

Name of  student:

Name of Pareni:/Guru:dian:	 		 Type(s)  of  Records:	  		  Person/l\gency Released to:	 		  Address:	 		

Reason for Disclosure: --------------------

!:ate  of   Consent:---------

student's Signature

Termination J:ate of
consent (if any): ----

Parent's signature

!:ate: -----------	Date:  ----------------

F law  and  Board  Policy	require	the above infonnation to be
ma.1ntained  in the student's educational record.

Ref.:	EoaJ:d   Policy	825;	34	CFR  Part 99,  SUbpart  D  99.30,   Family Educational  Rights  and Privacy  Act  20  USC  section  1232 (g) •

s: ::·:n:: D-
2Tl.•.i:'t:: :i  1-!!TI·iG; g(!':'.L/ ::ik ·!S ii  f\h"'
:.I..S:'l!ENTA V   SSi'..:lDL  L;::1;a

At.mino:::tl'atvt:  ot' reglstra of  r:.-t:oQ:'llZ=ll  DI!Dlrc  Oi'  onv.;;. =
:: nooi=: may  oot li';  a  co;:;y  of  t> e  =;.,.Ju::nt 1 o::   ori ir13l  r· i'G=
·Y \·rrrth,JJ  to

5c:r.ool   	
ail inQ Addr::s;.   	
,..--------------------- ---

Tele?hone      :it-------------------------
stuoent1s Nall'.e	:Dorta of  ihrth

Student  !.D.  i	:Grace	1Date of Entry

Reason  For  Action	:t..oae

Transferl"'ing  To:
HUUUUIHUU·H-iHHH·'kHHtH  "i-HHH-f*HH·HHtH·Htnll,lllUHUlUUU·H++H·HffUUU  £HHHflVtU.lt      :....   +Hrlf:
TilE  FIUOWit.   INRJ  ATION   IS  FOR  "rnE  PERIOD  BEGINNING	AND  ENDING

earling	
:Pencanshio	
:Social  Studies	
lll\usu:·	
	:ttatheJJatics	\Health		

Spelling

1Scienc:e	:P.E.	:Other
===================================

Basal  Reader	\Grade  Eo•Jivalance

Coooleted:	yes	no	u1  Umt

Supoler;ental reaaing matertals

Math   !na11e  of  oublishing  company)	!Page	cornoleted

;;t   rade  level	: balow  grace  level	labove  graoe  level

?lease  list  scecial  orogra1:1s  student  oarticioated  in.  Use  addittonal  sneet  if neCEssary.

Library Cleared	:TextOOoks Cleared	:Eouitr.: ent Cleared	\Monies Due Ciear&l Guidance  Counsalor 1 s S1gnature		Health   Counselar 1 s   S1gnature

7edt:her' s Signature	Prmcical's Stgnatur"2

Co!lmmts

Acknowledgement   of   r".:!ceiot   by  1'ece1ving  sChQOl

:Date	; !Ackno'Jolledqe  rece1ot  of  health  recorn	.Uate

f>a,-n',;,, e D--·	1i =
S'T'ulF:r..'?  Nl'IffiR..qy .I/'TRill'iSrER   FC!F.!'!	a:·	"'
Mii:'m.E SCECOL lEVEL

¥.iimi.."li..stratc-?S    or   r.agi.s"i:r.::trS    of  re:::og:rd.zed  public 0!: p:-i• ate  s.chcols way
cbtain thg  S'b.ld:ant's o:dg.inal. re=.op:is. by w-riting  to

School:
Mallirq Address: 	

GRl\!JEISECI'ICN	l\GE _ miRY  Ci\TE     /_/_	<== Ci\TE     /	/ 	
SIUOENI"S NAME	DATE OF BlRIH    I	}

TRANSFEF<RED m
PARENI''S   NAMEASONFORAC!ri
GUAM AI:mESS
NE.W AI:mESS

1llE   FOI.X.!MIOO    StlBJECl'S   J\ND GlWlEl3  REFUX:r 'l'E1\0IER EVl\IIJATictl OF WE WJRK
octlE   BErnEEN WE Ci\TE OF	1_/	J\ND    /    /	•    mrs IS A 'I1m1L

	lli\
c::rr	J\llS	YS
ENr	
	I !O!E!<XMI				
1	I	I		N/A	YES	NO	
2				N/A	YES	NO	
3				N/A	YES	NO	
4				N/A	YES	NO	
5				N/A	YES	NO	
6				ti/A	YES	l>J	

OF	SOIXlL   [lli.YS.

*** arn:ER  GRM:E3  ARE  CN '!liE REEDRI' CMUJ  •u

Lia1l\R'l CI.EAIW!CE

Policy

HEAIITH     a:uNSEI.DR'sCC!EARA!!C!:i  CE ;:::::;;;:
(Eoard	336.2 RequiJ:arents net)
o:uNSEI.DR'S  CLEARANCE·==-----
RergoRisr trCaArR-ffi   IN:::_OM:_:_::ro:IDER::::_:===

D ion:	1) Sb.rlent (original]  2) sttrlent File  J) Cl::m1selor's flle
4)  Asst.  Principal-Personnel    5)  Asst.  Principal iculum    6)  Registrar

Parent 1-s Signatur	Date

Ginn  Reading  PTograrn	New  Di-r.ectlims 1n Reading	Ma.tfl.  Level	_

Level
Units D:::lrpleted.
Textl:x::ok page
Skillpack page     	

Text Title =------
TWeoxrtlk:xb:oxo:lk    pa.ge  =======

S'u!;:plernentary   materials   &.    levels:

21

i::XA?i li: D·-3
l·HTHURAllHL  I  T::ll=-:i<SF:;;R  ,:Q;-;:
HIGH     £ChCCL

Ad! lm:.tr;:tors  C!'·'   re !s;;'I'C;;As   of   '::::ognize  ouol!c or  Ci'lYat::!
';::t1.:<ols · :.y otrtonv;  a copy  .,f  tn: s;uc;:;;:.:'s c.riqinal   :ord
cy  writ o·;g  to:

Schc-::.1	 	

------·

•" ailing Addr'ESS ----------    	
Tele or.e	-------------
lG lt lff"lll tHH-HiH !ta·! t :i!I :\-10: (tif.• l;: kl '£H:-W·!· -£·H·'fH -H-f'.'"Hil  1i! j I l ii£ if'BHI++'f""*	ti
Student's Name	:Date  of   Birth

Student   t.D.  il	:Grace	:Date  of   Entry	:Date of ;.ilthor.::wai Reason F<lr Action

:Rodr :s:.

fKHHHiH+IHHHII 0 f HUU lUlU UHIIU l+ff+H·HH Ul U I HI Ill I HI HI H+U+HUU ll K H Ul UBi lHH-**-'t-lf+t*+*H""*""*
TiiE FOlldiJING SUBJECTS A.'ID GRADES ARE FOR THE PERIOD  Ert:GIMHNG	AND E."'DINti ---------
CU!Iulati Je r£-Coro:s will  be ::;ant to the new school upon written rfr!luest  to the aO!!ress given aoo e.

Period	: bur:	Subject	Teacher	6rat!E!

:Book  &  l!'iater-
: ials  Returned	Teacner' s  S1gnat•.1re

2

3

------------------------------------

4

==
Library  Clearance	: omes Due  clearance	TeJ<toook  Clearance	:Eoul oment Cl earar1ce

Guidance  Counselor	\Health   Counselor

rnter<:.c:ol.:.:;tlCS  Cl::arc.nce	:Final   ctearar.ce   (assistant   orrnc1oall ls  tne  stu!lent  rece!vtng  saec1a.l   eauc:at1on    rv1c:es:  y s  i )     no   \
<:arent  or st;;[jent 1 s Sll;Mture  (studEnt  a1gns  1f  I or older!	_

?erl.'lrks:   (Saecial   orogram  Jnforr a.tlon,   1.2.  LOTE,   GATE.   Soectal   ducat1on:  Deoate.   nea1tn  scatiJS.     c.

Hf.!i'Hi'k4i-1HHTH-HtH**Hi!·HH+-JiHf-HH H-IfiH+i+H:-I; l  f; ( l X l HH1 [l £1. t I ll I  tl++-t +*"*-H-f-:':*+1-+
-:lc:-tr1011ledge1cent  of  receHJt  by  recelVing  school	Date 	

T	Uate

DEPARI'MENT  OF EWC!>..TION
ODT-OF-DISTRicr  AUIHORIZAT'iC\'1

student's   Name:	D.O.B.  	

School student Is Presently Att:endir:g:   	

VillagejHousin:; Area:    	

Parent's  Name  -----------------------------

Telephone  #	_

Mailin:;                                                                                      Mdress:   	 School                       Reql.Jestin;j                       To                       Attend:    	  Reason  For Transfer Reql.lest:    	 

*********************************************************************

Nate:	cut-of-District Authorizations  must   be approved in writin;! by	the receiv:irq school principal before they can be approved by the releas:irq school principal.

Request  Approved    (   )	Request   Denied    (

Camments:	 	

Principal's  Signature:		Date:   	

*********************************************************************

llEIEi\SlNG  SO!COL  PRIN=AL

Request   Approved    (   )	Request  Denied   (   )

Principal's  Signature:		Date:   	

**********************************************************************

-

DEPA.'iTl·lENT  OF  EOO=Ol'1 00'1'-QF-DISTRicr l>L'IEORiz_l\...'l'ION

Middle  ar.d High School

NOI'E:	'D1e	I:epartment	of	EdJJcatian	discourages	aut-of-di.s'-...rict
enrol].mmt.	'Ibis	authorization	is granted  in only  unusual
when space is available at the receiving schooL
A:kkkA*****************************************************************

Pl\Rl'l
(To  Be CO!Ipleted  By Parent  or Guardian)

I herebY  request  the  CepartnJerrt of EdJJcation to authorize my child

 		who a=ently resides in the village of

 		which is in the atterrlance area served by

 		school, to enroll aut-of-district in order

to attend----------- schooL

'D1e  specific reasons for which I am requesting authorization for aut­ of-district  authorization  are:	(Oontinue on back if necessary.)

**********************************************************************

PARI'  2
(To Be  CO!Ipleted  By 'D1e IJepartment  Of  Education)

-- RliX:!JEST APPfOVED FOR TilE REMI\INilER OF THIS SCllOOL YFJ>.R
-R!il;;!JEST  DENIED

Signature:  Ass=iate  SUperinterrlent	Date 	

lpu's Signab.lre:    	

Date	_

CE:Rfll!'ICATION OF ENROLIMENr ll!r ror-oF-DISTRicr  SCllOOL Nl\MED ABJVE:

Date

·

DE:PAL Jl·!ENT   OF  ECUCATION	.
·TGE OF P..ESIDENCE FORM

st:LideiTt   ID  #	=ent Grade Level ..,-,-,..,..,....,..,....,.-:
******-!:*************'.k**************************'k***************     H*****
ffiRI'_1
('IO BE a:t'1l?IEJE) BY PARENT OR GUARDIAN)

My drild ----------- is ncM  actually livir.g full-
t:bre :in the village of ----------- in the residence of

whose address is -----------

 	 arrl whose telephone number is -------
(name  of  pa:rentjgua:rdian:print)	(signature  of   parent/guardian) (mail:in;J  address  of  parent/guardian)

Parent's Hale Tel #:   	

Child's D.O.B.  	

Person To Noti£y In case of Emergency:   	 Tel Number Of  Erergency Contact:   	
**********************************************************************
PARr 2
('IO  BE  a::MPlEI'ED   BY  SENDING  SCHCOL  OFFICIALS)

Icertify  that   the   above   named student has indicated an intent to withdraw from ----------- school.
Principal's Signature:		rate:   	

**********************************************************************
PARr 3
('IO  BE  a::MPlEI'ED   BY  RE=viNG SOIDOL  OFFICIALS)

'Ihe above nailEd drild has officially enrolled at --------­

=

'!his has been rE!!;Qrted to l1PE  on  form SR-13 •

Principal. 's Signature: ------------- rate:	_

FCIRM  BE0::MEs	AN	OFFICIAL  RECORD  OF  TilE  NEW  SCHOOL.	A.  mPY    OF

**"**FORM

Mlsr  BE

SENr

'IO l1PE BY  THE m:=viNG SCHOOL FRINCIPA.L.

*****************************************************************
FOR RPE USE Olilll

By:	Date Entered: -----­

DErart:eerRedeceived: ---------­
Signature: ---------

First	Midclle

DI'P/DI'	1	2	3	4	5	
row	
1	
2	
3	
4		

Measles	
Mumps	
R!Jbel.la			
			Remarks:	
TB  Skin Test  Date:

Result:		

Date Of  Birth: ----------- nMJN!ZATIONS:

Bl:ysical Examination: ----------­
Date

th l : ----------------------------------------

Vision: ------------	Date Tested: -----------

H	:-----------­
Speech:	 	

Date Tested:   	

Date  Tested:----------

Special   El:lucation:    ------------------------------------­

Floride Marthrinse Participant:

yes  (	no  (	)

=-------------------------------------

C-ti"F.M DEPl\RII:iE!.'T  OF EDJC!L'T'ION
O i!-ID"ill P,EO)f'J)S  MAN"'JJTl!ST

Page   	

of   	

orig:i.nati.r;g Schr.lol Name:	Date:	_

upon  receipt	of	these     records,	plea_"'e verify if academic,  health,
:reading	(if	applicable)  an:l cliscipl:ine records  (if  applicable)  were,
in fact, transmitted.

Principal'  Sen:lin;; Sch=l	Date

Ser.d records to: ----------	SChool co:le:,	_

A	B	c	D	E
Record status:
Academic	{A)
I.D.	Next	Date	Health	(H)
Number	Name	Grade     of	Readin:_j	(R)
*	Birth   Discipline   {D)
last, First, Middle Initial

I I I I I I I I I IIIII\ III I I I I I I I ·1 I
\IIIII \II
ll\11\lll
\11\lllll
\1\111111
*   Should  be   either 6th or 9th grade if this transfer is being made
during the SUll1l!>1!r   (elarentary to 6 , middle to 9) .

I . have checked this manifest  against  the  actual  records  received  and find, except where noted in column E, the records are in order and complete.

Principal,  receiving school	Date

cc: Guidance Ccunselor an:l Health Counselor,  receiving school

C IJ?,...,.,...tm.;zrt of E"d.l..!Cat:.ion
Oli:t;.D.ativa  :&i .,...,rn:ds  IW.t.ifest   (COrrd.nuti.on  Fc.ge)
Faga _of-·-

Se..t-ri r o::o:rds to ---	---	_    

I.D.
Number

B	C	D	E
Record s-catus:
Date	OJmUlative	(C)
Next	of	Health	(H)
Grade Birth	Readirq	(R)
*	Discipline	(D)

Last, First, Middle Initial	

I  I  I  I  I  I  I  I  I I  I  I  I  I  I  I  I  I I  I  I  I  I  I  I  I  I I  I  I  I  I  I  I I  I I I  I  I  I  I  I I  I I  I  I  I  I  I  I  I  I
I  I  I I  I  I  I  I  I I  I  I  I I  I  I  I  I I  I  I  I  I I I I  I I  I  I  I  I  I  I  I  I I I  I  I  I  I  I  I  I I  I  I  I I  I I I  I I  I  I  I  I  I  I  I  I
I  I  I  I  I  I  I  I  I I  I  I  I  I  I I I  I I  I  I  I  I  I  I  I  I I  I  I  I  I  I  I  I  I I  I I  I  I  I  I  I  I

.	.	.

:)
l)
!)
l)

:I
-

-I

-I

-I
I
-
I
-
I
-
I
-
I
-
-I
-I
-I
I
-
I

I
-
I
-I

'-'·- ·-

'i1le	' Plcnnir.q  ani Elmlnatian Div'...si•::m  (RPE)  is re.o-par!Silile for monitori...ng pupil en..'"Dll.Jil2nts. Prior to 1981 this task was acc:aiPJ..ish;Ed Ill3Il1Jally ani pr:i.nc:ipals submitted rr.onl:t> y  reports to t:he old statistical services Unit. 'Ihis unit no longer exists. Its tt=tJ.ons haVe been incorporated into the RPE Division. All schools still report m:mthly an  enrollm=nts. H<::lweVer, the aggregation arrl sumnariz:in;J of the data is new done by CClllplter. A goal of RPE is to totally do away with the r.eed for m:mthly  school report:in;J;  a system that will enable school's to collect information on pupils has been deVised.		HoweVer, both the m:mthly an:i weekly report:in;J must be continued until  further  notice.

All pJPils  in  grades K-5 must haVe an SR-12  (El<anlple I-1)  completed for  them  at  the  beginning  of  the  school  year  or upon  initial entry into the ];Ublic school. All Head start pupils must also have  a Form SR-12    completed    on them.     If a pJPil  drops  out  or with:lraws  one year
.SIN :!;ll!iiD :reenters the next year, an SR-12 is used.

section II

A student's omW.ative recorda are pertlaps the only tools school administrators,	camselors an:i teachers have to use in the proper guidarx:e an:i counsel:in;! of students. Many inp:Jrtant decisions are made   en  the   basis   of   these   recorda.       'lhe   district   also   uses
ccinfidential.  pJPil   infomation   to complete inp:Jrtant evaluation and
studies   designed    to   assist   bath   pupils    arrl teachers  in insi:J:uctional  related  tasks.	For this reason,  it is critical that a
dliJ.d's =W.ative recorda are up-to-date an:1 end up at the proper sdlool.

In order to insure these recorda end up at the proper receivin:j sc:t.;x:>l'	RPE  will provide  upon  request  originat:in;J  lists  whlcll
""i"i the l1i3ll:e of the receivin:j school.   Once all information has
in::l.Uded   an:i  up:lated  in  a child's =W.ative record  (grades,
••	' etc.)	the  recorda  may   then  be   forwarded  to  the "flP,!!cyz::Late. receivin:j  school.	'lhe originat:in;J school should use the

=

lists  to  complete   a  manifest   of	student  recorda to be
"!'	(see  Example H) .  'Ihis process will usually	at the
·.. };>f    the   school year when students  in 5th an:i 8th grade are be:in;J
to  middle   an:i  high	schools,	respectively.	SChool must
the o:H!pii:er  listings no later than the last day of  school.
Cl,:·ri.l.	often  m::we	after   school	is    out.	'lhis causes problems,
ielly When  t:he  child's =W.ative record has already been sent

L 	--

1

\

I

\

to	ard..h!:r school<  'll1e  mac·,ifests  will assist th.e child's forrr.ar school		to deternd,., exactly  which school has  the record.  crr.ce  the child'S'		l.1EM school deteD:n:i.nes where the p.Ipil went to school during the	past year, it bpcon= a si.n'q;Jle matter  to I;tlorte  the old school  <:md have	them look- t:hro'.Jgh the manifests to determine ¥ihe.._re the d1ild' s record		was   sent.    If the     school ki'li:M.s  v.fuere the pupil  lived before,		it  walid  ba  p:lSSible  to review the school  atten:lance  areas arrl	deteJ:1nine where the records have been sent. A ];:hone call to the school		could   be   made  arrl the records transferre:J. to the    school. other		ccmp.rt:er list.i:o;Js, which shew the child's I1liM   school, will also
help   detennine the records' location.   Each school should endeavor to         .I
make   it  as  =nvenient  as  possible  for the parent to enroll their
child   arrl   help   them  avoid   1.Jl'll"leCeSS  travel.    Many problems of
records transfer can be solved by a :r;hor1e call. Schools rray duplicate the manifest  fonn  to  use  in p the distribution lists fran the ccrrp.xter printcut.

It	is the responsibility of the school administration to =nplete the required forms arrl serrl them to RPE for entry into the computer system.    Basically,   there   are     (2)  fonns a school will need to see.

Str!C'Ient	Master	(SR-12)	(see	Exanples I-1 to I-3) filled aut Upon.	initial entry into Guam schools arrl up:lated annually via tun:t-arom:i fonns (see Exalrple K: Student Profile).

Trallsfer/Wit.bdrawal (SR-13) - reentry fonns  - =npleted for a p.:zpil	anytime the student transfers into a public school arrl who already		=npleted a student master fonn during the =ent school year.		For example, if a student started school, transferred (withdrew) off-islarrl arrl is rDN retw:ning, all within the san:e school year, this entry ¥10Uld be axled as R4  (see Exalrple J)

'Ihis fonn should be carpleted any t:ima a pupil withdraws fran a p.lblic school. Note that transfers arrl withdrawals can be accnm,lated  on this fonn arrl submitted at week's end (see Exalrple
• 'llle receiying school will be responsible for completing this fonn,	notifying the sending school arrl requesting cumulative records	in  nost	03ses.	'llle	only exception is when a student transfers		to a private school. In this case, the sending school cx:mpletes the BR-13.

NOI'E:			When a student requests a transfer to an on-islar:rl school,		the student reqJeSting the transfer is sent to the receiving  school		to	be enrolled ar:rl withdrawn (from the sending school)		at	the	same		t:ima.	It is up to the receiving school to notify		the	sen:iing	school when this process has been carpleted. Until	the sending school is notified, the student remains on active status at the sending school.

students who fail to report to the receiving school by the next school day fell their withdrawal from the sending school rray incur unexcused absences for every day they fail to report to the receiving school. If it is detennined that students' failure to renort  to   thE!   receivincr   school   bv  the  dav   foll their

<dthdr'c:tVra.l is  for  :reasons  not  conside-te:J.  excused  by  the Dspartme:nt  of Ed'Y.cation's  student Discipline Procedures,  the days in ¥ hlch these students were "in transit" sr.all ba marked as 1ll".leXCl.1Sed by the            school.

I

In	all	instances	the Errt:ry!Withdrawal fonn JIDJSt be forwarded to RPE by Friday,  3:00 p.m.  of  the week the action took place.  If  this does not oa::ur a student  will  not  ba officially enrolle:i or withdrawn UIItil these foD!lS are received. It is suggested you use 'Ihursday's activity as the aJ.t off time.

Participating in this system of mobility trackin;J has  several advantages.		Schools	will	not	need	to sul:an.it monthly statistical reports in the future. Hclwever, this will only oa::ur when weekly snhnission	can be balanced with monthly snhmissi.ons.	Until such time as	this oa::urs bath monthly arrl weekly submissions are required.	You will be notifie:i in writing when your school becames eligible for d.iscont:inuirr the monthly reports to  the  statistician.  'Ihese schools, however, will be required to continue submitting absence reports  for  eadl  month  as   well as selecte:i other monthly reports. RPE		will provide only lists of p.Ipils arrl will not be involved in the actual up:lating, sorting or  transfer  of  records.  It  is  the responsibility of  each origina:ti.n;J principal  to follcm the guidelines for hanili.n;J of student OliiiJlative arrl health records.

Section m

student   Identification  NUmber	-	In the elementary, middle  arrl
high  schools,  all p.Ipils will have an assigned six digit student
I.D. number. 'Ihis number shoold be prominently displaye:i on each pupils record in the upper  right han:l corner of the file tab. labels may be reqJeSted from RPE once a school is certain their ca:tp.Iter   lists  are accurate.   'Ihese labels can:e in pairs and may
be	used for atterx:lance cards, locator cards, Clllillllative folders, etc.		If the student in these grades has no number, it means the student		is	not    officially    enrolle:i.	If this is the case the school	IID.lSt   complete   a Student Master (SR-12)           fonn for the		p.Ipil arrl send the Master to RPE. Double check the alpha­ betical district level list before completing this form.

An	SR-12 form nrust be CO!Iq:llete:i for all pupils who withdrew  (left the	island or transferre:i to private school) duri.n;J a school year and rett.n:ned the next school year.

----l---

All	pupils K-5 ncm have an I.D. rn:nnber, that,  as  long as enrollment	is continuous, will be the same from year to year. When		a p.1pil leaves the school system in one school year and returns	in  another school year a new rn:nnber is assigned.   An end
,....p	.--t..,	,	··--- ---""--	..&::--  _,.,  --.!,- ..1-_ ,_	_

\

0:pil.,		J.:f		tt£	t!Jdr2 .11 ther! rai:l.l:t:'l:1S the naxt. SC:.i!et0l  yea-:.·::  a	l p:L"'filG	w:iJ"i		11e&t to be ccmpleted and a l1E!I'J  =.bar a!;'siqc.ed.	If a pupil  wi"t-hd:r:aws,  tb.en  r- ciJ.Jri.ng tb"' same year the old rn-•-lh .r	a\"11	i.r.&o=tio::,	-wi.ll	be	F.c-;intc- .iJ.;p...d	and all t.l;.::,  school
:reeds to do is: :report tta re:!:.!T-w=y  or, th.e p:r.c:i£P..r  forn..

student	1-'".3Ster		Fom	(SJ.!!,-12).	-	If	a	P'.JPil	lives	in	your a1:1:endance	area	cu""1d is not on the cnnpater rraster lLo:t (district al	list) you JIDJSt con-q;.lete form SR-12 - student Master form (see Exan:ple  I-1  to I-3).  'nris form shoo.ld, for the :roost part, be	con-q;.leted from pupil records while the pupil andjor parent is present.

Ead:l   student JIDJSt have an SR-12  student Master con-q;.leted  for them
:in order to be enrolled in the Gl1a!n p.lblic schools. 'I11e RPE Division is available for worXshops on this system an:i will periodically  schedule inservice      as the need arises.

The	student Master form contains :information required,  optional an:i	pre:-ccxttJleted. Pay  special  attention  to  these req:uired fields.		Failure to con-q;.lete a form properly will result :in a pupil	bein::J   flagged by the caxp.rt:er.   Refer to Appen:lix c for an
explanation   of   all  field  names to be used on the SR-12 Student
MasterFonn.

Entrv/Witbdrawal.  Form  (SR-13)   - If pupils   are already listed on	the caxp.rt:er master as active (A)  or inactive (S} an:i they are rrM	:in   your  school,  you  JIDJSt complete the SR-13 - Entry/With­ drawal	form     (See Exanq;>le J} • 'l11e student is then processed for nol:lllal enrollment   (See Example L} •

The	SR-13, (EntJ::y-withdrawal} is used only to report a student's entJ:y	or withdrawal from Guam p.lblic schools. Ellen this carries scme  resl:!:ictions.

students withdrawing should be recorded only if they have already cx: pleted a Student Master Form dur;in:r the =rent school year. '!his   form   will   take   the   place of ERl-1 an:i 'IWD-1 only if  form
SR-13   is used.   It is very intJortant for all schools to turn :in
this  form  at the end of  eadl week so that school enrol.lments can be	ac::curately	reported	an:i	p1pils	officially	enrolled	an:i withdrawn.       Refer   to Apperrlix c for an explanation of all field
names to be listed on the SR-13 Enl:!:yjWithdrawal Form.

In  order  to  properly   enter   a   student withdrawal  into the RPE
c:omputer system it is necessary to:

Obtain   p1pil's   full  name   an:i   elate of birth.   'lbe elate of
birth is nee4ed in case two p1pils have the same exact name.

2.    Refer  to  the  c:omputer master list an:i obtain the student's
I.D. number.

3.	Ask	the	p1pil	or	parent	the	reason	for	the	student's withdrawal.

t;, "     Er.te:o:   the.   sti.'!d'illt\:   m:rm."..=, short nat"Ja,  i:l!J?e      (l'{l , vdlue code	(i.e., z th& 9, "'iud-2'/er "Wlies} ar.d the c:;::,:Je date		(date    p-1pi:\.    1<.>ithd:i::aws    fl:om   classes)   0..'1    SR..13
EntryjWit.lxll.-avi<ll	FOl:lL	am	faller.•	yoor   scho::Jl IE'·    procedtL.-.-es
fcr.c processing  ,,i.tl;:draw-als.

5.	At weeks erd, retum form SR-13  by 3:00 p.m. to the RPE Division	alarg- with other foms you may have canple\:Ed c1urin;J the week.

l?llpil withdrawal is  not official until entered into the conp:rter.	Withdrawn students are still listed on the c:::oup.Iter master, hoWever, they are flagged as inactive  (S).

Even students who have withdrawn can be reentered usin;r this form	sin::e  the  catp.Iter  will  automatically   chan;je   the inactive	status (S)  to  active  (A).  SUbsequent computer lists will then  show the student as active (A) •

J!Dl'E:	If	a	p.Ipil	does	not	have	a sb.Jdent I'll.liilber,  it means the	
	student	has	not	officially	enrolled	in	your	school an:l.	
scmaone  has  failed  to   canplete the necessary registration
materials	(i.e.,  SR-12)  (student  master).  If this occurs yoo.	lJIJ.St fixst canplete form SR-12, an:3. contact RPE ii1'4'1lf?diately.

Inform   the      center of the problem an:3. hairl carry the SR-12 fom to the RPE Division al with  SR-13 whi<;:h directs	the	c::cnpn:er	operator to first enter the SR-12 an:l. then withdraw the p.Ipil.

CAJJTJ:ON! !! If  you  cannot  locate a student number  for a p.Ipil	enterirg school it means: '!he pupil has not officially enrolled in a Guam public school durin:J this arrrent school year!

You	should direct the p.1pil to the proper school official so that		registration    may    be     canpleted.     '!his   includes CC Ipletion of a student master SR-12 form an:3. other registration  materials  the  sdlool may  require.

If you cannot locate a student number for a pupil trying to withdraw it means:

'Ihe	p.Ipil has not officially enrolled in the Guam public		schools. You will  fixst need to camplete an SR-12	sb.Jdent master form an:l. ''back-in" the ENDI'E fields,		then withdraw the student. '!his situation should never happen.

NOI'E:	Teachers,	by	virtue	of	the Board(Union  Contract,  may
serrl   their   children to any school they wish.   No forms

DOE	t:eacl1e::: (per;;,::>n.11e actio11, cc> l to 'cheir p.cincip!il, etc.)

stwle:usntal	Resoi.n:.-ces   E<Otch.   school    will   l:e   provided al!_::habeticaJ:	listings for all pupils officially enrolled ar:d officially		1d.thdrawn  dur  a  school   year.   'Ihls   list vrill include		the same infomation as it on  the student master caipUter		fonn.     'lhis resoorce  may  be  used  by clerks,  counselors arxi	other  staff.   Ccpies will be provided  on a cpart:erly basis. For	this reason, schools should keep a r:::opy  of the weekly EntryjWithdrawal	Form so that this can be  referred to in order to deteJ:mine	the stab.Js of a p.Jpil who is not included on the most recent	list.in;r. Reports  can be prcx:1uced on demand, however,  you must allow 24-48 boors for process:i.n;:J.

t• •

.,
4 .	Anci 11acy   rnfo:t:mation	A	graduation	year	a:nversion	chart	is	·
provided	in AJ;:penclix	D to assist with CCl!ll'letion  of  the  student
master caipUter form.

Appendix G contains an explanation  of  caipUter codes:

Special Education COde - Handicap

District of Residence

Ethnic COde;

Zip COde;  School Co:le

Priority Co:le;  School Cede

F'ELS'OI:AT;

(7)	crsNO;

LIVSTAT;

AISI:AT;

 	:,2:' \S'CC"'c•:£2.'.:..:,_	_	--------

: ,m I	0

ELEMG'tl'i:"ARY

STUDENT  MASTER

a<:

RT	I CMDj	0

"	2	3

""	\
51U-U7:  -   .

))
I ' I. I ' I p

Student  Number

(STUNO)

I , ' 1 1 1 1Studena Numbe'"

II)

I
))

I}

I)

l
-l
f)

l

Short Name

Current  School Number

LJ 1    1    1Birth  Date Sex
II
Current Grade level
Year  of  Gt·aduallon

 	111111111111111 	

Student Name

Street Address

(SHNAM)

(HRINO)	1 5 0	lomeroom  lns ruchw

(CNSNO)	1 Ill 9  Counselor  Num.ber

*(USER1)	L Vmag

(fEDSTAT)	Federal   Status  (A-ilr. (CSLNO)		Current School Number (UVSTAT)	Work/live Fedee·a Saalur> (AlSTAT)	Alien  Status

"'*lENTCO)

l	1  1    1    ! 1    1 Zip Code
XI XIX
I)	I Home Phone
"·
t}	lie Code
xlxlxlxlxlx

td

:::Mo/	0

I)	Student  Number

I)	Short Name

I)

I)

\	B    •	I I '  . ,  !Emergency Phone

*"'(l:tiDTE) H(SEDCO) (SEOTE)
*(OOR.CO)

(TRNSP)

*(NGDUI) (NSCNO) (I"HILV)

Parent  or  Guardian Emergency Name

-

Entry  Dil <'>
; Special  E ucat!on  Cod"'
1	1    1    1    1    f Special,  Educat!!'W   [11. 1  :t
District  of  Residence
YJT[ansportatlon Code Next  Grade level

•;;r:

1-'--1
Next  School  Nwilber
!!Priority  level
x,x,x,xlxlx '

............ ..,...,.   Eln.IAc   rn••c:t   1-...o.   .rrunnl.o.to  hn.fni"'n  lf.\Ufill o.F   rRnl'

-----'--. -

 	·- 	

·m

5'R-1!Jl.   .
;jp!J	STllDENT·MASTER
RT	ICMDI	0

)	Student Number
l'l'''U
l	Short Name
)

I	Current School Number

( TUNO) (SIINAII.I) (HRINO)
(CNSNO)

l ; 1  1 1Student Numb11r
:  ISiu rt  Name

,s ,.

11--''--"''"11
1	Homeroom. lnsftrud :r

'1

I

I I , 1   1   1   !JBirlh Dat11

Student Name

A(USER1)	vnMilge

(ft:DSTAT)	federal  Status  (A-M)

,

l 1---L-I Current Grade Level
Year  of  Graduation

I  I  I

1	I 1     1   1   1   1   a	I Home   Phone
I	IEthnic C de
x,xlxlx,x,x

Street Address

(CSLNO) (UVSTAT) (ALSTAT)
.    1116 (ENTCD)

**IENDTE)
••tSfDCD) (SfDTE)
*(OORCD)

(TRNSP)

1-1-' Current School Numbn!" Work/Live Federal S 111Rus Allen   Status

Entry Oi!lt

0
I	I'I''IB Student Number
I	Short Name

)

l	I I

*(NCDLV)	,-;-,Next Grade level (HSCOO)	r.fNext School  Number
(I'RILV)	IIIIPrlorlty   level
I
XtXtXtXtXIX

Parent or  Guardian Emergency Name

Phone

*These  fields  mulit  be  complete  before  enery  can

Iil

., ""

RT	I CMDI	0

SriQ.- "fl.

Student  Number Short Name
A User  Activity  Code

   	  Current  School  Number 	

Student

(STUNO) (SHNAU) (URINO) (CNSNO)

I	1   1   1   IStuden [ !\qumberr
I	Short Name

I I	lomeroom Ilfis rw:!on-
I I	Counselor Nu mhtfl
!

Name	*(USER1)

11111111_J	IJ!iiiige

I I I I	Birth Dale

(FEDSTAT )	Federal  Status  [, - ,A

Sex

I	Current Grade Level
I	Year of Graduation

I I I I I I I I I I I I I I
I I I	Zip Code
x,x,x

reel ddress

(CSLNO) (LIVSTAT (ALSTAT)
**(EHTCD)

**(ElNDTIE)

**(SEOCD)

Current School
Worl< /Live Feden
Allen  Status
1 Entry  Code
I   I I I I	Entq
I	Special EducatiiJ

Numbec­

Stalu!!.

Dale

1 Code

I I '	Home Phone

(SEDTEI

I I ! I I Sped

i IEducuQ o 3   !D

Ethnic  Code

xlx,x,xlx,x

*(DORCD) (TRNSP)
*(HGDLV)

District  of  Reside  ce
1-
y  Transportation  Cu de
I	Next Grade lev ei

0
J-----L-1		1	,   1     1 Student   Number Short Name

Emet-gency  Phone

(HSCHO)

(PRILV)

Parent  or   Guardliin Emergency Name

I	Next  School  NUl
9 Priority  level

X1X1X1XtX1xl

ben-

•	•	r_  --   --"'·--·  ---··

;rm SR-"!:l

ieef<  Ending:	- ·-	-

1 'pe code:	!T u (WITHDRAWAL)
E or R IEtf	un1-

-	--

ls. ..r:.	VALUE COllE	?y  Transfer
VALCD	lo	To/From
NO,	.L	.I
CDDT IY	Code

I I I I	I	I I I I I	I

It   I I I I	I	I  I I I I	I

11  I I I I	I	I  I I  I I	I

I I I I	I	1-    I I I I	I

I _I	I  I  I	I	I  I I  I  I	I

it   I I I I	I	I I  I "I	I	I

I I I I	I	I I I I I	I

. I I I I I	I	I I  I  I I	I

I I.   I  I  I	I	I  I  I I I	I

l1 I I I I	I	I I I I I	I

I I  I  I  I	I	I  I  I  I I	I

II I I  I I	I	I  I  I  I I	I

II I I  I  I	I	I  I  I  I I	I

I  I  I  I	I	I  I	I  I  I	I

.II I  I  I  I	I	I  I  I  I  I	I

11   I  I  I I	I	I  I  I  I  I	I

I I I I	I	I I I I I	I

-     II I  I   I  I	I	I  I   I  I  I	I

I I  I  I	I	I  I  I  I	I	I
LL I I I  I	I	I  I  I  I  I	I
U I I I  I	I	I	I  I  I  I	I
Lu ·1    1	1	I	I  I   I  I  I	I
lu I  I  I	I	I  I  I  I	I	I
U I I  I  I	I	I  I  I  I	I	I
lLJ	I  I  I	I	I	I  I   I  I	I
hLJ  I I  I	I	I  I  I  I  I	I

Schoci:

Use  the  following  codes  for Entries	in tl1e VALCD  sect ion ·of this form.

E-1  Original  Entry

From  another  Guam  public  school
From  noR-public  Guam  school
R-111..  From  school outside Guam

R-5  From  Guam  public  school  after withdrawal

Use  the  following  codes  for  Withdravals in  the VALCD  section  of  this  form.

'1'11-0	To another  public  school  on  Guam '1'11-1	To  non-public  school  on  Guam
Graduated

Committed. to  correctional instituti 'I'II-II Moved from Guam, Military Depen W-5  Moved  from  Guam,  civilian
W-6   Deceased

'1'11-7	Expulsion W-8    Dropout
W-9 Unknown (do not use this code unless you really do not  know the  reason! )

Sample of  COOTE in  this  format  -

Child  withdraws  on  April   8,    198 3
code  this MIYIDDYY  or  040883

MOTE:	If you can't find the student's numher on the computer listing, please fill out the
Student Master Profile form (SR-12) and •rite
the student's name, date of birth and grade
on the back of this form.

This  form  is  due  in  the  RPE  0 ffice  by
5:00  p.m.  each  Friday.

Use  additional  forms  as necessary	to rep each  week's  entries  and  withdrawals.

EXAMPLE    I<

DEPARTMENT OF EOUCA TION
GOVEnNMENT OF GUAM

8TUO NT NO.     AN[l  tlAt-4&:	IICUOOL CODil AND NAt-liE

------·- ···- ----------·-----

PATill	STUDENT PROFILE

I···+·.......·· ·	-l..I5··· CHAIUOif	................. "'0	

IYUDat<..- .........	
•rtHPA Ta
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AREAS SliOWN	

IT ..CG\' APPnlll	

CITY  AND  ITATK	

JIP c:aoa	

tto ...a  Tf'll.dr'IIDHD
I	

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ITUPaNl NO.	0	0

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"........ACliDN .."I
.:=ttacHINill  .aOI'\

OH:J OR CHANGES IN WHIT£i:
T boTTOM OF EACH tiECT ON

 	[ -=- .= = --   ---[r····y	I

D
IN C A SE OF  E  MER   GENC  Y 	

"""'"N•Juu ..n<HAH .........

[HJOMER.OOM--INST-RUCTO-R-	,..

0   ·-··w

IIC=OU:NISEwLOR·	IMISCELLANEOUS INFIOR··M·A·TION	I

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I	

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coua	
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IRAttll',	

NAOLLMEMT	NEXTVEAn

DnAD•	""""..'·

EXAMPLE l

ENROLL.!UENT FLOW CHART

(follow the arrows)

Pupil  entering school (oriqinal or  returning)

Obtain  pupil's full name/ DO 8

Where does pupil  live?

No	your
attendance
area?

Yes

Is pupil  listed	 	

on  computer	No
master?
Yes Complete SR-13
Entry/Withdrawa form

Send  forms

Complete Student   Master SR-12

Process student   for enrollment

(SR-12    &    SR-13}1+-----'
to  RPE
at  weeks  end

l

Refer  pupil	to
appropriate
school,  or
'----"""'	I

Territorial  Board  of Education

Policy 825:

student Recorcls

Descriptor Term:	Descriptor Code:	Issued Date
825	3/2/83-11/3/8:

STUDENT RECORDS

Rescinds:

JR

Issued:

BOARD   POLICY:

DEFINITIONS

For	the  purpose	of	this	policy,	the	Department	of	Education	has used  the  following  definition  of  terms:

STUDENT

Any	person who attends  or  has  attended  a  program  of instruction  of  the  Department  of  Education.

ELIGIBLE STUDENT

A student or former student  who  has  reached  the  age  of eighteen  ( 18)  or  is  attending  a  postsecondary   school.

PARENT

Either  natural  parent  of  student  unless  his  or  her   rights under the FERPA have been removed by a court order, a guardian or an individual acting  as  a  parent  or  guardian  in the  absence  of  the  student's  parent  or  guardian.

SCHOOL  OFFICIAL

To	carry   out   their   responsibilities,   school    officials    will have		access to student education  records  for  legitimate educational	purposes.  The  Department  of   Education  will   use the  following  criteria  to  determine  who  are  school  officials:

A  person  duly  elected  to  the  school  board.

2.	A	person	appointed	by	the	department administrative   or   supervisory   position.

to	an

3.	A	person	employed	by	or	under	contract	to	the	
	department	as  an  instructor.				

A  person  employed  by  the  department  as   temporary substitute	for    administrative,    supervisory,     or instructional	personnel for the period  of  his  or  her performance   as  a   substitute.

PAGE  2/POLICY  825

A  person   employed   by   or   under   contract   to   the department	to   perform   a   special   task   such   as    a secretary,  a  clerk,  the  school  board  attorney  or  auditor for   the period of his or her performance  as  an  employee or  contractor.

e.	School	officials	who	meet	the	criteria	will	have	access	to  a	
	student's	records	if  they in doing so:	have	legitimate  educational	interest	

LEGITIMATE   EDUCATIONAL   INTEREST:-

Is  the  person's  need  to  know  in  order  to:

I.		Perform  an  administrative   task   required   in    the  school employee's	position   description   approved   by    the  school board.

Perform   a   supervisory    or   instructional    task    directly related  to  the  student's  education.

	3.	Perform	a	service	or	benefit	for	the	student	or	the	
		student's family  such  as health care, counseling,	student	

II.	

ANNUAL	job  placement,  or  student  financial  aid.

NOTICE .		

A	school must give annual notice of the right to access of  school records to a parent or  legal  guardian  or  eligible  students.  Notice must	be given "by  such  means  as  are  reasonably  likely  to inform".

Permissible  ways  of  giving  notice:

Sending  a  note  home  with  the  student.
Publishing  the  notice  in  the  school  catalog  or  bulletin.
Publishing  it  in  a  school  newspaper  or  local  paper.
Mailing  a  letter  to  each  person  entitled  to  notice.

Notice  should  include  the  following  information: a l	Types  of   records   kept.
Name	and	position	of  official	responsible	for	maintaining the  type  of  record.

Policies  for  reviewing  and  expunging  records.

PAGE  3 I POLl CY  825

e)	Parent's   right  to  file  complaint. Ill.	RELEASE OF RECORDS
No records except directory information may be released to persons except  as  specifically   listed:

Written  consent of  the  parents  or  the  eligible  student
A  court  order
Lawfully  issued  subpoena

The	Department of Education and/or school administrators  may release	information from a student's  education  record  if  the student's	parent or the eligible  student  gives  his  prior  written consent  for  the  disclosure:

The  written  consent  must  include  at  least:

A  specification  of  the  records  to  be  released.

The  reasons  for the disclosure.

The   person	or	the    organization	or	the  class  of	persons  or   organizations  to  whom  the  disclosure  is  to  be  made.

The  parent  or  student's  signature.

The	date	of	the	consent	and,	if	appropriate.	a	date when  the  consent  is  to  be  terminated.

IV.	DIRECTORY	INFORMATION

A   school   may   designate  certain   kinds  of   information   as  directory information   which   is  available  to  anyone  w-ithout   the  parent's  or   thE eligible	student's		consent.	Directory	information	must	bE published		annually	in	a	manner	to  comply  with	Division	II	of   thi! Policy.

Such  information  includes:

A)	Name
8)	Address
Telephone  listing
Date  and  place  of  birth
Participation  in  officially  recognized  activities  and  sports
Weight  and  height  of  members  of  athletic  teams
Dates  of  attendance
Degrees  and  awards  received
Most  recent  previous  school  attended
,,	··- .- .C!_j...J    _,C    _ .... _   •  ..J •.

PAGE  4/POLJCY   825

ELJCIBILITY:	ACCESS  TO  EDUCATIONAL  RECORDS

A  parent  or  legal  guardian  of  a  student  under  the  age  of eighteen	(18)	has	the	right	of	access	to	all	educational records   kept  about  that  child.

A  student  who  is  eighteen   (18)  or  a  student  who  attends  a
Post	Secondary	Education	Institution	(may	not	be	eighteen
[ 18]  yet)  has  the  right  of  access  to  his:

Educational records

Letters of  Recommendation:

·A school may ask a student  to  waive  his  right  to see   letters  of  his   recommendation   but  must  make  it clear	that failure  to  waive  will  not  result  in  any negative   decision  by  the  school.

In the event of a separation or  divorce  from  a  parent  whose child is enrolled at a school.  both  parents  have  the  right  of access	to all educational records, unless under  one  of  the following  situations:

The separation  agreement or court  divorce judgment specifically	provides	that	the	parent(s)	no	longer	has the   right  to  see  the  records.

2.	Court proceeding	has  terminated  the parent(s)	parental rights.

A  school  may  give  access  to  educational   records  without parent's	or	student's	consent	when	requested	under	one	of the   following  conditions:

School	officials	who	have	legitimate	educational	interest in   seeing  the  information.

Schools  in  which  the  student  seeks or  intends  to  en roll.

Parents  of  a  student  who  has   reached   the   age   of eighteen (18) or  attends  a  post-secondary  school  if  they claim  him  as  their  tax  dependent.

Ll.		Certain  federal  and   state  authorities   if   the    records  are needed	to audit or evaluate a federalfy funded   education prograr.1.

5,	Persons	who	are	connecterl	with	:::ln	::: nnli..-": ti..-u-.	f',..,_..,	.........

( T"\"Ul.	- rvl-1\... T	o.t:J  - .::;:,  I UUt:N l	Kt:.CUl{lJS

6.	Persons	who
r·	develop	or instruction.

are	conducting	studies	for	the	school	to validate	predictive	tests	or	to		Improve

"'·	7	Accrediting	organizations	In  ·order	to	carry	out	their

., ..

.:.

accrediting   function.	:··· :

Appropriate	parties	In	connection  with	an   emergency	lf
v· •. .	...· ..    •	knowledge  of the  information  Is  necessary  to  protect  the health	or	safety	of	the	student	or	other	Individuals.
··:· '·, ·	The	factors	to	be	taken	Into	account	In	determining
. ·	··· , · whether	personally	ldentlflable	information	from	the

·· <:..>.:;:.:y:_:_  ·

education	records	of  a	student  may  be  disclosed	under
this section  shall  include the  following:  ...

· - :--- .J.d,'i.:.;;,;} :.c. -; 

-The  s r o	s- ·- f  the thr a -; · ·t	ealth or' ' .; ::

·	_· ·	. ·· ·	·	safety of the student or other individuals;	·  ·
.....-   .,.

··;-

b.	The  need   for   the   information   to  meet   the  ·

emergency:.

. ' '

:: .:. .::  ;· :: ·-- ..  . -·-. ..... -·.

Whether  the  parties  to   whom   the   Information   Is disclosed	are  in   a   position   to   deal   with   the emergency; .and                                . ·

The  extend  to  which   time   Is   of   the   essence   In dealing  with  the emergency.

(AMENDED  8.a-d:	BOARD OF EDUCATION 12/3/85)

TYPE OF RECORDS

Unless authorized, a school may not give  access  to  educational records  or documents,  which  are  to  be  maintained  by  the  school  or a person acting· for the school. The  following  are  types  of educational   records:

Admission  files/cumulative  folders
8)       I dentiflcation   of   information
Scholastic  record
Standardized  test  scores
Disciplinary  records
Medical  health  records
Information  pertaining  to  special  services  provided  to  the students •

. .--	-- -- ... --

I..., .,_  -
'	PAGE 6 - POLICY  825  - STUDENT  RECORDS
I

The	following	are	considered	non-educational	records	under	the Buckley Amendment:	·

·.	·-. ..	::	- ·-	-  - .;:

.Records of  instructional,  supervisory,  administrative and educational  personnel  in the sole possession of the maker and not	accessible  to  or		revealed	to· any	other	person	except	a substitute:	'··	.   ·	....· ·   ..
,.   ,.: ._:. ......   .::.	·,  .....·:'   ..._           -.	;  ":. -	-.

Records  for  school  law  enforcement  purposes,  if they  are  not shared  with  anyone other  than  law  enforcement officials  !Jf the same  jurisdiction,	and if  the  personnel  of  the  law  enforcement unit  do  not  have  access  to  the  school's  education  record;

. ··::	>:·.>.C)  . Employment  records of a  student employee who is employed  by.	.
- J< ::·:  '  ·:". : .'":' :···the  school	(so  long   as   he   is not  employed   as  a   result   of	his	- ··
·	·····  ..;_ · · .	status as a  student)· ....-·- ..-	-	· ··.	·.. . ·  ,  · ·	··	' ·--"  -
·. --!·:···... -·._.. ,......... _ ...:<··--·- ..  --	..': .	.:.-·---·	.	·=	·..	'·'::..<.-
0)		Records	of	an	eligible	student	that	are	made	or  maintained by a physician  or other   recognized	professional  and are  used
·only in	connection	with	the  student's  treatment  and  are  not available		to	anyone  else,	except   that	these	records	may	be
reviewed	by a physician	or other  appropriate professional	of the  student's choice;·		· ··   · ·

E)		Records of a  school  that  contain  only  Information  relative  to a person  after  he  is  no  longer  a  student  at  the  school,  such  as a  report  of  jobs  held  by  graduates.

CUMULATIVE  FOLDER

A  parent  or  legal  guardian  is  entitled  to  inspect  the  student cumulative  folder  by  appointment  and  not  merely  to  have  items selected	and	ready		by	school	officials.	At  the  time  of	such inspection,		it		shall	be	the		responsibility	of	the	guidance counselor		to	be	present	to		prevent	misinterpretation	of	the cumulative		folder		and	to	answer		questions.		Access	to	the permanent		cumulative	folder		is		limited	to	the		student,	his parents   or   legal   guardian,		and	appropriate   school   personnel, except	when		the		student,		parent,		or	legal	guardian		gives written  permission	to  allow  access  to  other  persons  or  when  a court	subpoenas		such		cumulative		folder.		The	cumulative folder  is  open  to  challenge  by  the  student  and/or  his  parents or  legal   guardian,  but  this  right  of  question  does  not  per  se, imply  an   obligation  upon	school  personnel  to  make  changes	in the   cumulative   folder.	The   student  has  the  right  to  respond to   material		in  the  folder  and		have		this	response	filed	in		his behalf.

8]		Legislators or Legislative  Committees: so	that	names	are	not	furnished	for example,  vote  solicitation.

Care  must  be  exercised political	purposes;	for

. ·-,

..

.   :'!

PAGE 7 - POLICY 825 - STUDENT RECORDS

C)		Commercial  Firms and  Individual  Solicitors:	Requests will ordjnarily  be  denied;  exceptions  may  be  made only  when	It  is clear	that	the	public	Interest	will	be	served	(for	example. requests  from  compilers  of  widely  used  directorle )  and  there
-will  be  negligible  public  expense  or  interruption.	In  no  event  .
will  names  be furnished  for solicitation  purposes....	. .	...

. •."".'

:"":   .:

...·.

'D)

Press  and  Other  Information	Media	(on  behalf  of  the  public): Information  media  request  for  lists of  solicitation  purposes  will

. ; ; . - ....

•
'· ...,:: '

be  treated   like  other  commercial   firms. ·-  :.

E)	·Non-profit		Organizations·	such		as		Professional	Societies, Schools,	Unions,		Veterans'	0  rganizatlons,		or		Territorial	.. Societies:		In		general,		It		should		be		the		policy		to ·· cooperate	with	these	organizations	when	It	is	evident	that. 7

'

little cost or interruption  of  work  will  result.
' .

. ..   . . ·· -

., .

. . , -
;

Charitable Organizations:	If a charitable organization  desires a	list  for  other  than	solicitation ·purposes,  it  will  be  treated like  other  non-profit  organizations.

Expense  Incurred:  A  one  dollar  ($1.00)  fee  will  be  charged to authorized persons  or  organizations  requesting  information from  the  cumulative  folder  per  each  xerox  copy.

The  Department  of  Education  and/ or  school  administrators  In
charge  of  educational	records	will	maintain	an  accurate	record	of
all requests for  it to disclose  information  from or to permit  access to a student's education records and of information it discloses and access  it  permits.

The record will  include at least:

I.	The name of the person  or agency  that made the request.

The interest the  person  or agency  had  in the information.

The date the  person  or agency  made  the  request.

.	Whether	the	request	was	granted	and,	if	it ·was,  the	date access was permitted or .the disclosure was made.

*Family Educational  Rights  &  Privacy Act,  20  USC §1232(g}. Specific questions  concerning  the  Buckley  Amendment  should  be addressed   to:

Family  Educational   Rights   &   Private  Act Dept.  of   Health,   Education   &   Welfare
330   Independence   Avenue,   S.W.	·
Washington.	D.C.	20201
(Ph:	(202) 245-7488)

Office

. :...

.....
-.·:;  .

••

t
,-;·.•·
i.!,.:_..
, - .

..

APPENDIX B

School law Register,  Part 99

Privacy Rights of  Parents and  students

SCHOOL	lAW	REGISTER

PART RIVAC:'f RIGHTS OF
PARENI'S  AJU:J STIJOENTS
Subpmrt A-Gemnll
s....

119.1

-

liG.2
1!9.:
00.  S!ude!it rights.
99.4  Fonnulat!an of lnmtHutlone.l po!lo::y ond
-

see.
99.7    Umitatlon on waivers.
99.8   Fees.
Sub o•rt B-lntll>eetlon and Rovl...., of
Eduo,.Uon Reeorde
99.1·	Right to lnapect and review educa•
...cards.
99.1%   Umltollono on right to Inspect and
ravlaw edueatlon recorda •t ths
poobecondarylavel
99.13  UmltaUon on destruction a!eduC>
reconll.
Subpart c-Amflldment of Educollon
Recorda
99.20   Request to amend education roco>
99.21  Right to a bearing.
9ll.2Z    Conduct of the hearing.
Subpart D-Disclooure of  Personally Identifiable lntomuauon From EducaUo Recorda
911.30  Prior conoent for dlsclosuro requi
99.31   Prior consent for disclosure not
requlred.	.
99.3Z   Record of requests and dlsclosur required  to be maintained.
Umitat!an on rodlsclosure.
Condit!Otl.5 far disclosure to of!ic
a£ ather achaalo or school systems.
Dlsclosura to certain Federal an< Sta.ta officlaiJI for Federal program purposas.
99.38    Condlt!on.l for dlsclooun In heal
and safaty emergendes.
99.37   Conditlono for disclosure of dire
!nlormatlan.
Sub:  ort E-Enfo...omant
99.f	Office and review boerd.
99.!	Conflict with State or local Jaw.
99.8%   Raporta and rscorda.
Complaint procedure.
Termination of funding.
99.115  Hearing  ares.
99.68 Hearin3 befon Panel ""' • Hear Officer•.
99.67   lnltla.l dedsion: final dedalcn.
Authoritr- Sec. 438, Pub. I..90-Z!7, 1
•• amended, 88 Stat. 571-574 (20 U.S.C
1%3231·
Subpart A-General

§ 99.1  AppRcablllty of part.
(a} This part aptJlles to all educ. agencies or Institutions to which J are made avaUable under any Fe< prog- m for which the Secretary ,
U.S. iJepoutment of Education ha1 adm!nlstrative respol1lliblllty, as apeclflllli by law or by delegation authority pUl'!luant to taw.
(20 u.s.c. 1%30. 12321!)
(b] This part ooes not a!Joly to educational agency or lrutliutlon bec"uaa students attending that 1 mer •tary agqncy or \natitul\on n: ban. ilia under one or more of th! Feci :al progrsma referenced In
p•u.    rn,pn (a} of this se1:t!on; lfn·
--.l-

----------

SCHOOL	LAW	REGISTER

to
grant, contract.
or subcontract, or (2) ua
to students attending the
institution end the funds may
agency or lllst!tuti!Jn by stw:len.ts for educational purposes.
the Basic Educational lrtW IY Grants Program and the
anr =: :s ludent Loan Program
IS	and IV-B. respectively, of
Education Act of1965. as

.Ext:ept as otherwise specillcaUy part applies to education
of students who are or have
attendance at the educational
or institution which maintains

PurpoMo
purpose of Ibis part Ia to set forth
!irements governing the proteCtion of
of parents and·students under
438 of  the General Education f@visi<ms Ai::t. as amended.
mn·" '"12:328)

r; ff ;  :::..at en agency or

information contained therein, orally or in writing. or by electronic means, or by any-other means to,any party.
(ZO   U.S.C.WZg(b)(t)]
"Educational instltut!on••·or "educational agency or Institution" means any public or private agency or institution which Is the recipient of funds under any Federal program referenc:ad In § 99.1(a). The term refers to the agency or institution recipient as a whole, including all of Its components (such as schools or departments In a
univeralty] and shall not be read to refer
to on1t'o more of these components separate from that agency or institution.
(ZO  U.S.C.12321!(a)(3]]
"Education. records" (a) means those rm:ords which: (1) Are directly related to a student. and (2) ua maintained by an educational agency or institution or by a party acting for the agency or institution.
(b] The term does not Include:
(llRecords of Instructional,
supervi,Soey. and administrative
pmollilel and educational per3onnel
ancillary thereto which:
.ArtJ In the sole possession of the
er	£and	·
(H) Are not accessible or revealed to
any other Individual except a substitute.

For the purpose of this deflllitlon. a "aubstituta" means an individual who performs on a temporary basis the duties of the Individual who made the record. and does not refer to an individual who permanently succeeds the   er of the record Inhis or her position.
(2) Records of a law enforcement unit
of an educational agency or institution which are:

who is employed as a result of his or her status as a student.
(4] Records relating to an eligible
student which are:
(I] Created or maintained by a
phy•iclan. psychiatrisL psychologis or
othor recognized professional or paraprofessional acting In his or her professional or paraprofessional
cap city, or assisting in that capacity;
Created. maintained. or used only
in co ecticn with the provision of treatment to the student. and
{ill] Not disclosed to anyone other
than IndiViduals providing the treatment: Provided, That the records can be personally reviewed by a physician or ather appropriate professioQal of the student's choice. For the purpose of this deflllitlon.
"treatnient" does not Include remedi l educational ac:t!vities or activities whicl ara part of the program of instruction at the educational·agency or institul!on. .
{5) Records of an educa tiona! agency
or institution which contain only information relating to a per3on after
that person was no longer a student at the educational agency or institution. A example would be !Iiformation coUecte< by·an educational  agency or institution pertaining to the accomplishments of it:
alumni.
[ZO U.S.C.12:3%g(a)(4])
"Eligible siudenf' means  a  student who ·has attained eighteen years of age or is attending an Institution of
pos acondary education.
(ZOU.S.C.WZI!(d))
"Financial Aid". a,"'used in § 99.31( a· (4], means a payment of funds provide< to an individual (or a payment  in kind
to the

includes, but is not limited to:
t!	d :   in per3on and by
and [b) the period
a person is working under lrk·stuciy program.

1!! f.S.I::O· 123%g)

J

\\	::;}, inf:orm a tion" includes the
relating to a
student's name, address,
number, data and place of
c ·-r·· field of study, partidpation
.!t.  t  1   !Jre 'cognized activities and

lll	and height  of memban  of
dates of attendance,
awards received. the most o,..,vicm• educational agency or
''·'ttttion  attended by  the studen  and. similar informal!on.

(i] Maintained apart from the records
described in paragraph (a) of this
deflllition:
[li] Maintained solely for law
enforcement purposes. and
[Iii] Not disclosed to indiVIduals other
than law enforcement officials of the
same Jurisdiction: Provided. That education records maintained by  tha educational agency or Institution are not disclosed to the personnel of the law enfol'Cement uniL
[3)(i] Records relating to an individual
who Is employed by en educational agency or institution which:
[A) Are made and maintained In the
normal course of bu!line!ls;
(B] Relate exclusively to the
Individual in '.hat individual's capacity

tangible or intangible property
individual) whic)l is conditioned an the
individual's attendance at an
educational agency or institution.
(ZO   U.S.C.123Zg(b)(l)(DJ]
"Institution of postsecondary education" means an institution which provides education to students beyonc the secondary school level: "secondar: school level" means the educational level (not beyond grade 12) at which secondary education is provided, as detennined under State law.
(ZO U.S.C. 12:lZg(d)]
"Panel" means the body which will adjudicate ca!es under procedures se· forth in B 99.65-99.67.
"Parent" Includes a parent. a

tm l J( HAll

aa an employee,  and
(

for •Jas fo< any

guardian,

or an Individual ac1!ng

as a

"'!Jisclasl m " means pennittin» acce a.
r212AAOI!I_ M-rtnAfP.r. nr nthttr

CJ 1\n not lvallabla
other pu..-pose.
rm Thi:; na.ragra.nh doP.. not a.rmlv ?o

parr.nt of a !tudent In the abaanca o!,
parent or guardian. An educational
.:H1Pnr.v  nr in titution mav oreauma  th1

<oi,;Mt.JUL.	LAW	ReGISTER

agency or Institution haa beenprovided	and the Olnaent required of the eligible with evidence that there Ia a State law	student l;ly paragraph (a) of this section. or court order governing such mattera as
divorca. separation or CWitody, or a	(2ll U.S.C. 1Z28(dJI
legally binding Instrument which  .· .  :	(c) Saction 436 of the Act and the
providiul to the contrary.	.	regulatiollllln. this part shall not be "Party" 11111ana an Individual, agency,	construed to preclude educational
Institution or organlzation..	agencies or institutions from according
(211 U.S.C.l232g{b](4J(AJ)	to atudenta r!ghta In addition  to those "Peraonelly  Identifiable"  meana  that	accorded to ! areola of students.
tha data or lnfDmllltion includes (a) the	§99.5   l'ormulatlol'l of lnatltuUonal policy
name of a student, the atudenra parent,	and
·or other !amlly member, (b) tha.addreaa	(a) Each educational agency or
of the student, (c) !lperaonalldentif!er,	. institutimi shalL co!llllstent with the such aa the atudent'aoocialaecurlty	mlnlt!lum requirements of section 43B.of namber or atudent number. (d) a U.t of.	the Actand th!a part, formulate and personal Characteristics which would   .	adopt a policy  o.!-
.malta the student's Identity eaoUy	(1) Informi.ni parents of students or
traceable; or {e) other lnfcmnation which	ellglble atudanta of their rights under
would malta theatudenraldeiltiiy eully.	§ 99.0:	·
traceable.	.	. '" . .	(:Z) Permitting parents of students or

(

211 U.S.C. ·-··•	ellglble atudenta 'til inspect and review
--...	· '' ' ·.. the education rei:orda of the student In
·"Record" means any Information or	accordance with § 99.11, Including at
data	ed in eny m diwn.includlng.	least:
but not limited to: handwriting. p'rln.t,	{I] A statement of the procedure to be
'4pes. film. microfilm. and microfiche.	followed by a parent or an eligible
(:zil u.s.c. =aJ	student who requests to inspect and
!	·	· ·	review tha education recorda of the
; "Secretary" means the Secretary of	student:	.
the U.S. Department of Education.	.	{II) With an  tanding that It may
(20 U.S.C.1232g}	110t dany accua to an education record.
"Student" {a) lncll!dea any Individual		a description of tha clrcumatances In with respect to whom an uducational		which the agency or lnatitution feels It agenc:rorinstitutionmalntains	baa a legitimate cause to deny a request education re=rda.	for a copy of such recorda;
.Cbl'Iha term does not Include an	(ill) A schedule of fees for copies. and
lnC!ivldual who hunat betlll 1n	.	[lv) A listing of tha types and
attmdance at 11!.1 educational agency or	locations of sducation recorda institution. A penon who huapplied	maintained by tb.e educational agency or for admlaalon to, but baa never been In	lnslitution and the titles end addresses
attendance at a C:omponent 'IIIIit of an'	of the offlc!als responsible for those
institution of poataecondary education	records;
[such ae the various colleges or schools	· (3] Not disclosing personally wbich comprise a 'IIIIiveraity), aven If	Identifiable lnfonnation from the
that individual Ia or hae been in	education recorda of a student without attendance at another component unit of	the prior written consent of the parent of that Institution of poolllecondary	the student or the ellgibl  student, education. Ia not considered to be a	except as otherwise permitted by  student with respect to tha component	§§ 99.31 and 99.37; the policy shall
to which an application for admlaaion	Include. at least: (I) A atatement of has been made.	wheth the educational agent:'J or
(211 U.S.C.   a](SJJ	InstitUtion  will disclose  personally ldentif!ahle  Information  from tha
education recorda of a stUdent under
§ !lll.4 ·Student riQI11L	§ 99.31(e](1) and. if so, a specification of
(11.] For tha purposes ol thla part,	the crltaria for detennlnlng which
whenever a student hau attained	parties i1rll "school officials" and what
eighteen years of age, or Ia attending am	the educational agency or Institution Institution of postsecondary education,	considers to be a "l.Wt!mate
the rights accorded lo and the consent	educationallnte st",  and (li) a requlr<:d of the pannt of the student  ·	specification of the personally

by § 99.32. and permitting a parent o01 eligible student to Inspect that recortj;·
Providing a parent of tha stu tlfi an eligible student with an opportuflljy to seek the correction of education   ¥
recorda of the student through a requii
to IJllend the recorda or a hearing
Subpart C. and permitting the parent' !! a student or an eligible student to p)a a statement In the education recordS''!!
the student as provided in § 99.2l(cf,l'l
(b).The policy reqUired to be adop
by paragraph (a) of this section shalU In writing and copies shall be mada .
available upon request to parents of
students and to eligible students.       . •
(;!0 U.S.C.l232s(e)  and (OJ

§91.11  Allnual notlncatlon ot n;hto.
Each educational agency or Institution shall give parents of stuC:!i In attendance or ellgib!a students in. attendance at the agency or institUUc annual notice by such means as are reasonably likely to Inform them of following:
Their rights under section 4:18 o the Act. the regulations in this part. 1 the policy adopted under § 99.5; the notice shall also !nfotm parents of studerita or eligible students of the locationa where copies of the policy be obtained: and
(2) The right to file complaints unc
l99.63 concerning alleged failures b
the educational agency or lnst!tuti·o,
comply With the requirements of sec
43:1 of tha Act and this part.
(!..)Agencies and institutions of elementary and secondary educatio
shall provide for the need to effecti1 notify parents of students !dentifierl having a primary or home language other than English.
[211 U.S.C. 1232g(e))

§ 99.7   UmltaUona on wlllvero.
[a] Subject to the limitations In tl section and I99.12. a parent o! a sl
or a student may waive any of his ' rights under section 436 of the Act this part. A waiver shall not be val unless inwriting and signed by the pare!).! or student. as appropriate.
An educational agency or Institution may not require that a 1 of a student or student waive hla c rights under section 438 of the Act this part. This paragraph does not preclude en educational agency o1 institution from requesting such a waiver.	·

shall thersailar only be accorded to and	ldantif!abla Information to be dealgnatad rsqu!red of the ellgible studant.	aa directory Information under § gg,J7;
(b) The atatua oi an eligible stud ant as	(4] Maintaining the racord oi
a dependent of hla or her parents for lhli	dlac!osure3 of personally tdent!fiabla purpoaGe of	e9.31(a)(8] does not	Information from tha education racorda
- - -'-·.J-4 --•• ,....,,..;  .... ).,""' .........  ...t -f1''Hll,4

(c) An lnd!vlduat who Is an BJl]l for admlsa!on to an lnstltution of pes ts condary  education  or ! a
In attandanca at an Institution of po•taecondary education may wa
n'l" "'I)" 'l'iooht tn \n.!na t and ravisw

•'·	•	fO	L  •1.  _     .J -L.L-

J_ _j i-

SCHOOL	LAW	REGISTER

:l i	.
nflden!ial letters and confidential	(b) The right to inspect and review
lr ,,tatementa of recammendaUon	education records under paragraph (a)
.  scribed Ill    99.1.2(a)(3) except that the	of·thls section lllcludes:
alver may apply to conllden_!ial_lettars	(1) The right to a response irom the

upon

t  .    d s.t.•. t·em·······.·   e..nta only If:...       (1.) The.appllc:ant	educatloi1111 agency or lllsUtution  to
r  . student is.	request notified of	reasonable requeste !or explanations

'   enames  of  all  viduslapravidlng	.	and lnterpntatioiUI of the records: and
e ! tiers or ataten enta; (2) theletlars   . .	(2) The rlaht to obtalll copies of the
atil.t ta era USed only for the	. recordi from the educational agency or
.   for which thlt)' were orlglna]Ir. .	Institution where failure  of  the agency or tended, !llld,(3) suchwaiver Ia not	·	lnslltutl,on	provide  the  caplea  would

or	r8viaw

·	by theagency or Institution lUI	. efl'ectlvely PJ'tiYeDl a parent or eligible condition of admiWon to or m:alpt of ·. student fron1 exerc!alng the rlahtto
. y eithiir lmtci	beni!.llt from the.	Inspect 8nd	the   education
eney: or lllstitutlon.	rec:arda.
(d) All waivers 1lllder paragraph (c] of		(c) Anducat!onal  aaency or section muat be exiiCilted by the	Institution may presume that either
vidual. regarcn- of age, rathu than · parent of the atodent hu authority-to
the parant of the Individual. . ·	.· ,	Inspect and review  tha education
(e) A waiver under thla section me:r   · ..  recarda of the student unlua the agency mad• With reJP11Ct to aped,lled	··· ,·or lllslitution has bam plovided with
.tuaes at (1) Education records, and (2}   ,   evldllll that there Ia a legally binding enona or lnatitutl0111.	·   lllatrmnent. or a State law or court order
(f][1] A waiver1lllder thla section amy	govenilng suchmatter.t as divorce,
be revoked with respet:t to anyactlona	separation or eustody, which provides  to
dC:Curr!ng after thei'IIVOCBtiou.	the   conf:ra.r7.
j	A revacallan under. thla paragraph	§91.12  Umllat!OIUII on right to lnii!!< Ct and
111115t    be  illwriting.	· l'lrMw t1C1ui:i11tJan	at t11e [3) Il a partmt of utudent exiiCiltu a  · ·     IIOSiiiccicld&r
1y IY!Iiver tlllder thla aectlcD, that waiver · ···	(a] All!Datltutron    of  poabseccmdary
iJ!aY be rnobd by the student at IllY   ·•	education !JIIlQ.lrequired by section 438
lime after he or she bi!CODIIIII &II. el!gible ·  of tlia Act or tlilii pert to permit a
student.	atuc!ent to lllSpect and review the
1    {:II US.C.1232;(aK1l  (B) m:l(C'J)	··    folla-W!r:ls tei:Qrds:

(b] II the educatlon records of a student contallllniormatlon.on  mol'!! than one student. the parent of the student or the eligible student may Inspect _and review or. be Informed of only the specific lniormatlon which pen;lnllto   that   student.
(%0 U.S.C. U32g(a}(t](AJI
§ 99.13  Umltadon on destructlon of
education recorda.
AD educational agency or lnstih.itior Is not precluded by section 433 of the Act or this pert from destroying education records. subject to the following exceptions:
(a] The agency or Institution may nc
. destroy .atiY education records If there ail·outstanding request to Inspect and review them under  § 99.11;
J::xPI&nauons placed ID the education record under § 99.21 sbaU :., maintained as provided in § 99.2l{d),
and
The record of Bcce.!S required
UDder § 99.32 shall be maiDtaloed for long as the education record to which pertains Is maintained.
(20 u.s.c. l%3Zg(f))

Subpart c-Ameadment of  Educ:atlc
Rei:erda
§99.211  Request to amend educ:ltlon
racorda.
(a] The parent of a student or m

n  1H.S.   Feec.

(1] FIDA!tclal recorda and stalemenbs
·of theh'	ta or any information

eligible student who believes that

(a] All edw:atiOual ageaq or	contained  tiMirein: lnatitutica.llllly  charse a !itabcopies of      .		(2) CcmD .ff•llet!e:rund educaticin ·:recorda.'l'ri1lcla _, made for	cmrlldmtl.id atalementll  of
!he p!lrenta of !Bdeata. alDdeata. and	recouiln -..hlch wue placad lD llgible atudenbs under aedi.OD 438 ollhe the ed!,b:ati011 recorda of a atudent P.fior Act and thla par!: ProYidt!d, 'Ihat the fee      to Januery 1,1975;Provided. That:
does not effectively pi1lnnt the p.are!1ts         (j] 1'be letters and atalementa were Iand studenbs from exerc!alng their .ri3ht   sollclled witlt a wr!tteD M8111'1lnCe of to Inspect and review those recorcls;.                 confldentkll.lty, or. sent and retained

ihe

(bIAD educational agmcy or	with a dOO!Dneuted understanding of nt lnslilutiCJ!S may not U'!ie a fes tD	canfldeutiellty, and	.
er IIIUch for or ID re Ccve the eda.catlma	(U)	letters  and  statements  llf'l!
recOrda of a atodeDt. ·                                 tiSed m:llr rpr t{le purpoles for which
{20 U.3.C.1%3Zg(sJt!D                                          they w.mt  call:r Intended:
ISubpart B-1 . .  .       asw:l Revlt M 'Of             (3) Confidential letters of
IEducatlan RGetJ4ae                                             : 1:::!::f! : hlch
;' !199..11  ·AItilt to  ....triM-	were 'Placi!d Iiithe edm:ation recorda of
'111Uoat!Dn m:ord&.                                             !ha stadent after rrmulll71, W5:
i  (a) Bach edttcatlomal. ll3elliCY or                         (IJ Reapectlq admission to an
.lnstitutlou. e:xcept.,. may be provided          educatlanallnlltltution:
1by § !19.1.2. ahall penmt the patl!nt oi a               (!I] Respecting .an appllc:atlon !or
>1tud2nt       melll!INa stedl!!llt who 1.a or.      employment, or
I  ihaa been ln attendance at the agency w	(ill] Reapl!d:lng the =tpt of an l:tonM
!lnat!tlllf m. 111    aDd :ruvfsw Jla                 Clif honcracy  t11Cllgrlitioo.; Provicied, That
11 education :eu:u da cd tba llb1dteill. 'nla		tha atudellt b.uwli.LT!ld h.ia or J.ar 'aor lnst:ttul:!!on Uudl	'l'rilh s	to Inspect illld mvlaw thnHlat!Gal md iS:reaue•t	.a "'""'"'"hla .,..,.;.,tt J.		etalw:II.IIllta <I& .ta<:t!!!lrnenrlstJcm

lni<·nnatlon contained In the educatlc recoraa of tha student Is Inaccurate 01 mi ••adlng or violates the privacy or "'"er riahts of the stUdent may requt!l that the edm:ational agency or lnslitotlcn wh.!ch malntaiiJs the reccr. amend them.
(b) The· educational agency or
institotion shall decide whether to amend the education records of the student Ill accordance with the reque within a reason11-ble period of time of receipt·of the rBqll8Sf.	'
Iltha educational agency or
Institution decides to refuse to amen• the education records of the student
accordance with the request it shall 1 lnionn the parent of the student r:Tt  th eligible student of the refusal. and advise the parent or the el1gible stud of thtt right to a hea under S 9'9.l1
(20 U.S.C. 1%32g(a1(2])

§ 9lU1  lliiQIIt"' ..
{aJ Arl edt:.:atl<mel  ncy Ol'
lnstihttion 1hal1. on  q t, prc.-J-00 opopintunity !>n' I hearlnJ.! !11 onm l1>
challensa U!e content ai !I mdenfa
ucation to lnliU'!I tl!at
t-.t...--•'-- ,_ ,..._ -...t......-..o.- --->-

. or other tighta of atudenta. The hearing	(d) The educational agency or shall be conducted in accordance with	institution shall make Its decision In
§ 99.22.	.	writing within a reasonable period of
{b) If,aa a result of the hearing.. the	time after the conclusion of the heering; educational agency or institution	and	.   '
decides that thainiormation Ia	·. ··:	(e) The decision of the agency or Inaccurate, miileading or otherw!Ba in		· institution shall be based aolidy upon violation of the prlvacy or other righta of  ;  the evidence presented at tha hearing atudonta, It shall amend the education		:·,and shall include a summary of the records of the student accordlngJy anq .,.._ ., evidence and the rea.eons for the
so !¢'arm the parent of tha atudant or ..... dacialon;	.  . .  . ·

c_,,,. ·:	·	,	.	.	.

the ellgiblestudent In writing. .	.. -, (20 U.S.C.1232g(a}(2))
·:(c) If,aa a result of the hearlilg. the
educational· agency or institution	·· · Subpart D-Oiscloaure ol Personally
decides that the information Ia not ·   ·	:   ·. ldentlllable  Information  From
!u.IICciuate, mlsleedtng or othenrille in   :	Educiatlon Recorda

1	1

violation of the privacy or either righta of ·'	99.30   Prior consent	dlsclaeure
otudenta, It ahalllniorm the parent or	.·	.	or
ellaible student of-the right to place in ·· -  ··  requlnld.
the edliCiltion recorda of the student 8 .,., ·	(a)(l) An educational asenc;v or
atatmnent commenting upon the	, "-Jn lnatltut!OIIahall obtaln the wntten
Information in the education recorda  . •,,,, consent of the parent of a  ant or tha
and/ or setting forth any reasons[or	., .!.:· ellgiblutudent .before dlacloalng  .
dlaagret$3 With the decision of the	,...; personally_ Identifiable Information from
agency or Institution.	'    ;,, ·' the education records of a student. other (fl.) ;my explanstion placed In tha		·  · , then directory lnforma on. except as
education records of·the student under  ··	provided inI99.31.
paragraph (c) ofthla section shall:	.	(2) Consent Ia not required  der this
Be maintained by the educational	.   section where the disclosure ta to (I) the agency or institution aa part of the	.  -:		pantnt of a student who Is not an educ:a.tlon r8corda of the student ulong  ,,; ellgible student. or (li) the student
aa the re=rd or conteatad portion	''  hlluelf or her3elf.
thereof 1a maintained by the agency or , ._,,.	(b Whenever  written  consent  Ia
institution. and	- ·. reqwred. an educational agency or
(2) If the educatiOn. records of the	..., institution may presume that the pantnt
student or the ccotested portion thereof	,   of the atudent or the  ellaible student
Ia dlacloaed by the educational agency		giving cone t baa the authority to do so or institution to any party  the		unless the agency or il1atltution haa been explanation ahall elaa be dJ.closed to . .		provided with evidence !bet there Is a that party;	. leg!illy blndlns inatrumeilt._ or a State
... law or court order governing such
(20 U.S.C.l23%&(a](2))	·   mattera  •• divorce, separation·or
§ 119..22   CMiduct of the hartng.	custody, which provld.,. to the contrary.
(c) The written consent required by The hearing required to. be held by	· · paragreph (a) of this aection muat be
§ 99.21(aj shall be conducted.according	'	ed	d d	db   th  .	r th
to procedures which shall includa at	stgn	-an	ate	Y	"parent 0	e
leaat the foUo..nn., elemenlll: ·	atudent or the ellgibla student giving the
··...,	consent anchholl include:
The hearing shall be held within a	(1) A specification of the records to be
reaaonable period of time after the	disclosed,
educational agency or institution luut		{2) The purpose or purposes of. tho received th8' req_ueat. and the parent of	disclosure. and  .
the student or the ellaitlle student shall .		(3) The party or ciasa of parties to be given no.tice of the c:Uite. placa and	whom tha dl&c!ooure may be made.
time reasonably In advanca of the		(d) When a disclosure ie made hearing:.	·	punuanfto paragraph (a) of th.is section.
{b) The hearing.may be conducted by	the educationahgency   or Institution
any party, including an official of tho	shall, upon request. provide a ct py or
educational agency or Institution. who	the record which Is dlaclaned to the
does not have a direct lntetl!!at In the	pantnt of the student or the·eligible outcoma of the hearing:	·	student. ·and to the student who Is not an
(c) The parent of the student or the	eligible student IIsa requested by thr
eligible student shaU be afforded a full '	student's par!!nts.
and fair opportunity to present evl&!nr.
ralevanl.tc the lssu s ralaed unda!'	(:ZO U.S.C.l _llll•nd (bJ(2](A])
§ 99.Zl. and may be assisted or	§ 99c11   l"r1« -.rt fct dlfldoe'JA nq
represented by Individual a of hls or h"-?	ffl<!uir«<i.
choice at hla or her own axpan l!,	{a) An educational agency or
uu:lt d!nl! an at!oma)'1	'	.lnatltullon may dleclosa pen•mally

identifiable Information  from the · education records of a student withou the written consent of the parent of th student or !Jie eligible·student if the
disclosure la-
To other school officials. includi
teachers. Within the educational
institution or local educational agenc. who hava been determined by the agency or.lnoUtutlon to have legitime educational  interests:
To officials of another school or
school system In which the student
seeka or Intends to enrolL subject to 1
requirementa set forth In § 99.34;
(3l Subject to the conditions set for in S 99.35. to authorized representati1 of:
Thf! Comptroller General of the United Slat , S,.   ·	.
(ill The Secretary, or   .
[Ill) Siate.educational. authorities:
(4) incolmection with ftnancial ait
which a student baa applied or whid student has received: Provided. That pe onal.ly Identifiable Information f1 the education recorda of the student may be disclosed only as may be necessary for such purposes as:
(i] To determine the ellgibillty of student for financial aid-.
(li) To detennlne the amount of thr financial aid.	..
(ill) To determine the conditions which wjll be Imposed regarding the financial ald. or
(lvj To ei!.force the terms or condli
of tha financial aid;
(5] To State and local officials or autharities to whom Information Ia
specifically required to be reported
disclosed punuant  to State statute adopted prlor to November 19, 1974. This aubparegrapll applies only to statutes which require that specific Information be disclosed to State or local officials and does not apply to statutes which·pennit but do not ret disclosure. Nothing In this paregrap shall prevent a State from further llmiting·the number or type of State local officials to whom disclosures made tinder this subparagraph:
(6) To organizatlona conducting
studies for, or on behalf of. educatir
agencies or inatltutiona for the pm,: of developing. validating. or
admlnisterin3 predictive  teste, admlnisterin3 student aid program!
Improving Instruction; Prarided. n
the studies are conducted In a man
which will not permit the pel"l!onol Identification of studenla and their
parents  by  individuals  ather  than l"l!pl"!!3antativn ol the organization tha  information  will be  destroyed  ' no lnnger ri.e d&! for the purposes whkh'the  study  was  conducted;  th ten!! "organ!2ationa'" lncluda1, but

SCHOOL	LAW	REGISTER

led to, Federal. Stale and loCal   ·  ..· ·  § !19.33  l.lmltallcn on redlaclo........_ encles. and Independent   .		···' :	(a) An educatklnal  agency or anlzatlonr.	·	· :· ' ' ·  !nalftutlon may dloclooe pen onaUy (7] To a lfng organfzaUona In    .  ···   Identifiable Information from the

.er to carry out their accredlllng	. , ,, ·· ed\IC8.tlpn recorde of a student only on  .
ctlona:.	·,	·	'	the condition that the party  to whom  the
To panmts of a dependent student, · '' lnformetiimls disclosed will not
defined ID aectloti 11!% of the Intemal <::! disclose the !nformetlon to BDY other enue Coda of 1954;	· :	··	....... party without the prior writtm consent
To ccnnply 'With a judicial Older or .:' of the panmt of the student or the
. Cully lamed slibpoena; Praridfl!l..·,·=. ,: ' ., eligible student, '!XCI!Pt that the
t the educational agency or·· ·	' ·1	personally ldentlflablalntormatlon. tltuUon :makes a rellllflnable effort to. ;:;,: which Is disclosed to an lnatitulion.
lily the Jlarent of the atudent or the· · · · • agency cir orgBIIlzatlon may be used by gfbla ltudesit of the ord ar subpoena ' Ita offlcers. omplpyees and agents, but adnnca of compUance therawitb; an4 ,... only for the purpo.au !orwhich the
(10) To appiopilats parlin In-.health  ..· dlirclosura wu made.	.

safety emiirgency subject to the .  : ;, : '	(b) Paragiaph(a) of tblsaoicucn doee
1:111118 se1 forth In!99.38.	·  , , not preclude an agency or IDatltution
section shall nat be =lnled:... from dlacl,oalns persoaa.Uy Identifiable
reqw.ra or preclud'e dlscloiiiJI'II of any.{	!nformelflm llildaf·lll9.31 with the
onally Identifiable Information from;	undaratandfn8  that  the Information  will
edu llon records of a student by m,.,. be redlacloaed to otbl!r partlea under·
.ucatianal agency or !natltutfon to th_e. ·,,   that lfictlon; Provided. That tha

:: !

, tf": set forth In paragiaph (a) of this  . ·:: recorclkeeping requirements of  § 99.32
, u.s.'2  HlD ..	..·. · ··	··•	ara met with l'ellpect to each of thoaa

If a student Is enrolled in n:iorii than one schooL or receives services from more than ona schooL the school• may disclose Information from the education reco.rds of the student to each other Without obtaining the written con1ent.of the parent of the student or the •lla!ble atudent; Provided. That !be dlarJ aura meets the reqt11rements of paragiaph  (a) cf this section.
(211 u.s. 123%g(bJ(tJ(B]l
§99.35  Cladooura to certain Fedenl am:! State offtclals for Fedeftl program purpOsH;
Nothing Insection 438 of tbe Act or this part shall precluda authorized represomtaUvea of officials U.ted In
l99.31{a]{3) fro having access to student and other-records which may be necesaary Inconnection·with tha audit
and evaluallon.of Federally supporll!"i
educallon plogiaml. or Incannectfon   ·
·with the enforcement of or compliance
with  the Federal  legal requirements which re.late to these prosrams.
(b) Except whm the COil!leD.t  of  the	·

11.32   RoteOrt;l <:If r•qu•und	·    ·.  ..' part!-

parent of a student

or an

eligible atudent

"    .	. . ·	1o be mllinbduod.	·:.·· ·	(c) An  educa!klnal agency or

has

been obtained underI99.30. or

[a) AD educational agency or	,   . .    Institution shall    =pt far the
·tftution shall for each reqtte1lt for and.  : disclosure of dlrectary lnfonnation
.·ch di Oiura afpenon y	. :.. '··' under t 99.37, Inform the party to wham
tlflabl tlnformaUon from the	.....: · a dlaclosura Ia made of the requirement
callcn l'I!Cmds of a student, maflitahl., set forth IDparagraph (a) of this section.
reami leaPt with the education rec.:mb  ·,	·
thutudent which Indicates:	. . : :·, (211 U.S.C.12328(bK4l{B))
(1) The partfes who bimt requestad til'. ,.• § W-4 Conditione fat'-..... 1o
talned personally Identifiable	·	·. ·   otnclala of ·allleriChoole and adloCII
ormattoa	tha education rermdu :.	•J•tUn&
the student. and	'
(Z} Thelqilfmata Interests theaa	.	(a) An educational agency or
es had In requeslin3 or obtailrlns	.. . Institution t:ruafenmg tba education
e Information.	. ,  recorda of a atudent.P11l'S1Wlt to
Paragiapb (a) of this section does   ·   . § 99.3l(a}(Z) aiWl:
t apply:	·	(1) Milke 11reaaonabla  attempt to
{l) To requests by or disclosure to a	notify tbe parent of the atadetrt or tha arent of a 3tudent or an eligible	eiigfbla ltndent of the l:ralllofer of the
dent;	ret:orde at thel01t boom address of the
Iii) To requests by or disclolllUeS to ·	parent or eligfbla student. except:
ool officials under !99.3l(a)(l):	(I} When tha transfer of the records Ia
{ill) If there Is written consent of a	Initiated by the perent or eUgfbHt
arent of a student or an eligible	student at the sending agency or ludent. or	!nsUtutlon. or
(lv) To requests for or dlsci 'III'I! of	(li] When the agency or !nalltutlon
,.  ctory information under § 99.37.	Includes a not!C!IIn 113 polii:::ies and
: {c) The reconl of requests and	pi'OC!!dures formulated 1I!lder § 99.5 that lJ,;closures may be !nSl)ected:	It forwards educatloo records  on request
: [1) By the p&m t of the student or ths	to a scl!aal In which 111  student s"km or
JUgible student,	Intends to enroll: the agency or
: !2) By the school official end his or be:	Institution doe9 not have to pro•rlde any
sislanta who """ reoponsible for the	further noliCit of the transfer:
lu..tody of the record:!. and	(2) Pro'Tido the parent of the student or
(3) F'or the purpoae of auditing the	the eligible student, upon rllqueat, with d
cordkee-plng procadUl'lls oi the	copy of the education m:ord1 which
Tducatlonal agoncy or !ns!ltutlQn by Lh!i	hava been trenafDrred: and
lartles  authorized  ln. and under  the	.	[3) P?o·tide th<1 pa!'l!nl of tha a.tudent or
elitiona sat forth !n i99.31(aj (1] and	en  g! !	.d,';,  P,<;.r:,::_q 3:_wlth

when the «XJlle<:t.ion of personally ldenUflablalrieormatfoals  specifically authorized by,Federallaw,  any data collected by ofl!Ciala llated In
§ 99.31(a)(3) shall be protected Ina manner which will not permit the personalldanliflcation of'atudenta and their parents by ather than those officials. and pel'30Dillly identifiable data shall be dat:rDyed when no longer ne ad for such ·audit. !!Valuation. or enforcement of Of compliance with F'ederallegal requirements. 20 U.S.C.
123Zg{b]l3))

§ 99.311  Condlt!oum far dlsclo"""' In -
andsafety_.gencles.
[a) An educational agency or Institution may disclose pel'l!onally identifiable information from the
education reeords cf a otudent lo
apprOpriate partle:s In connection with an emergency if knowledge of the
Information Is necesoary to protect '-"• health or safety of the student or other Individual&
The factol'll to be taken into
account in determining whether personally Identifiable information fron the education records of e student may be disclosed under this section shall include. the following:
The •erloU3n••• of the threat to th
health or safety of the aludent or otha?
!ndlvidual3;
[2] Tha nesd fo1 tha lnfumtati n to
meet the  mergenc"J;
(:J) Wbether tha parties to whom !ha

,_./'

..!

,_JJ

,_   .l	•

.  SCHOOl.	t.AW	REGISTER

(4]1'11e extent tp which Ume Is of the essence In deaUng with the emergency.
Paragraph (a) of this section shall
ba strictly construed.
(ZD   U.S.C.l%32B(bl(l}(l)]

1111.:17 Con<IIUona f« dlacfosure of
c:UnctorY Information. ·	.
(a] An educat!o!IBlagency   or Institution  may  dl.sclose personally Identifiable  Information  from.the edtii:atlon records of  a student who  Is In attendanca  at the  Institution  or agency if that  Information  has been  designated  as dlrectcry Information  (as defined  Ill 199.3] undar paragraph  (c) of thl.a  sectio	.
An educational agency or
lnstitntion may dl.scloae directory· lnformatinn from the education records of an Individual who Ia no longer Ill attendance at the agency or Institution
without following the procedure• under paragraph (c) of this section.
An educational agency or
lnstitntion which _wishes to designate
lnformatinn shall give public notice of the Coli
(ll1]le-categories  of  personally
Identifiable Information which the inst.ltui1CID. hu cieslpated udirectory Information;
The right o{.the pa:rent of the
student or the eligible iltudent to·refun
to pemJit the desigl1ation of any or all of the categories of pj!n0t111lly Identifiable Information with     ect to·that atndent
udlnictory Information; and
The par!Od of tim!! withio which
the parent·of tile student or the eligible
atndent muat Inform th1t agency or
inatltntion In writing that such
personally identifiable Information Is
not to be designated as directory
Information with.re5pect to that atndent.
(ZD U.S.C; 1232a{a](e] (A) and (BJI
Subpart E-Enfon:ement
t H.60  omc. -I'1IVInr board.
[a) The Secret;uy Ia required to
e.atabllah or deaignate an office and a
review board under section 43ll(g) of thl! Act..The offica wiU iaveatigate. prol:llas. and review violations. and complaints which may be filed conl:llmlng alleged
-.iolatiomt of the pro-.ialona of section 438 of the Act and the regula tiona In thl11 part. The renew  board  will adjudicate cases referred to it by the office under the procedures  set forth In §§ 99.65- 99.67.
The following Ia the address of tha.
offica which has b en d·ealgnated under
paragraph (a) oi this aet:t!on: Tha Family
Educational R!ghta and Prl ;aey Act Office {FERPA), Department of
Educa tlOT' •!CO Maryland Avarma, S.W Washingti'ln, D.C. !?.OW:!.	.

§ 99.61  Conrnct with State or local law.
An educational agency or Institution which determines that It cannot comply with the requirements of section 438 of
the Act or of this part because a State or
local law conflicts with the prn-.isions of
section 438 of the Act or the regula !Ions In thl.a part shall so ad-rise thl! office de.slgnated undl!!l' §99.eo(b] within 45 daya of any such determination. giving the text and legal-citation of the confllcling law." .. . .
.·..• ;•  .·.
(20 U.S.C.1.232g(l))   ' ·	..  ·

".u,.

I •'	'	: •.•·
1	F!.,.uand i-Gcords.
Each educational agency or Institution shall [a) eufnltit reports In the form and conta.illlng mch Information aa the Office of the Review Board may require to carry out their functions under thl.a
part. and [b] keep ihe records and afford aCCllss thereto as the Office or the Renew Board may rmd necessary to assure tha correctness of those reports and compliance witli the provisions of sections 438 of the Act and this part.

(20 U.S.C.1.23%S (I) and (g))

!99.83   Complaint pracadure.
. (a) Complaints regarding "Violations of rights accorded parents  and eligible atndenta by. section 438 of the Act or the regulationa In this part shall be aubmltted to the Office In writing.
(h](l) The Office will notify each
complainant and the educational agency
or Institution against which the .v'lolatlon baa been alleged. In writing. thet the complalllt he• been received.
(2.) The notification to the agency or
Institution under paragraph [b)(l} of this
section shall include the substance of

an

the alleged VIolation and the agency or
Institution shall be given	opportunity
to submit a written response.
(1) The Office will investigate all
timely coinplalnta received  to determine
whether there baa been a failure to
' comply with the provisions or section
438 of the Aci or the regulations In this part. and may permit further. written or
oral submlasi(JDS by bo partles.
Following Its investigation the
Office will pro-.ide written notification of Ita findings and the basis fer auch findings. to the complainant and the agency or Institution Involved.
if the Office finds that there h m been a failure to comply. It will include
In ita notification under paragraph (c)(2)
of this aactlon. thl! !peciflc atepa which must be taken by tha agency or educatlonallnatltutloa  to bring  tha agenq  or lmtitut!on  Into  compii•nca.
Tha not!llca!lcn  ahall also  aet forth a
raasonabla period  of lima, i<fyen all oi

agoncy or Institution to voluntarity comply.
if the educational agency or
Institution does nat come Into
compliance within the period of tim• under paragraph (c){3) of this sectlo1
the matter will be referred to the Re· Beam far a hearing wider §§ 99.64- 99.81, inclusive.
(ZD U.S.C. 1232g(!Jl
§ 99.64   TenninaUon of funding.
If the Secretary, after reasonable natic:a and opportunity for a hearin 0 the Review Board. (a) finds that an
educational agency or institution hs failed to comply with the pro-.islon• section 438 of the Act. or the regula• In thl.a part. and [b) determines that compliance caimat be secured by
voluntary means. he shalllsaue a decision. In writing. that no funds u any of the Federal programs referer In § 99.l(a} shall be made available that educational agency or !nstitutl1 (or. at the Secretary's disi:retlon. to unit of the educational agency or Institution effected by the failure to comply).unl;il there is no longer an:y failure to comply.
(za u.s.c. =g(m
§ 99.55 He1111119 prace<luru.
Pone.Js. The Chairman of the Review Boerd  ohall designate Hew Panels  to conduct one or more hea1
underI99.84. Each Panel shall con
of not (esa than three membl!l"!l of l
Review  Bol!fd. The Renew Board  1
at Ita discretion. sit for any hearinll class of hearlng!L"The Chairman of
Renew Board shall designate him• any other member of a Panel to Bel Chainnan.	·•
{b]Procedural ru/es..(l) With re
to hearings Involving. In the oplnio the Panel. no dispute aa to a meter
fact the resolution of which would materially assisted by oral tesumo
the Panel shall taka appropriate at afford to each party to the praceeri opportunity for presenting his case the option of the Panel (!)In whole part In writing or (ii} in an Informs conference before the Panel whic!J afford each party: (A) Suffident m of the issues to be considered (wh such notice has not pre-.iausly be afforded]; and (B] an opportunity I represented by counsel.
(ZJ With respect to hearings inv.
a dispute as to a material fact the resolution oi which would be mat• assisted by oral !aatlmony, the Pa· shall afford each party an opporll: which ahelllnclude. [n addit!on  tc pfovleionl required by subparagr>

SCHOOl.	l.AW	REGISTER

)' esigned to assure to each party the llowing:
l   (I) An opportunity for a record of the
1roceedings;	. ·	·
I (ii) An opportunity to present
ifjtnessea on the party's behalf: and
i (Iii) An opportunity to cress-examine
lther witneulllll either orelly or through.

3. The following parts ara added to
Title 34, Subtitle B, !=Jlapter 1:

-

Subt!Ua B-RoguloUa1111 of the omcas of tho Departmlnlt of £ducatlan
Chapter l-Office for Clvil Rights

' 100	f:bi&cak•*•Lia l.rlda'	Fcfond

_

.......t' raU!$ a. c p    ...... at Educ:allen

'      tten interrogatories.
.U.S.C.123ZS{g))

101

,.,.

vtr	7      Gf TltiG VI Of NC¥11 RSgnlll N:l al
1....	'
--_.,._ ..-..... 100
.....llk
rbdcUii:•:adc:lt 0r1 ._ bail at	n 111'0-

.	F«<ennl	&	-	..

A hearing pursuant to § 99.65(b](2) hall be conducted, aa detmnlned by e Panel Chairman, either before the snel or a hearing of!icar. The hearing
f!icer may be (a] one of the memben of e Panel or (b) a nonmember who Ia ppointed aa a hearing examiner under
u.s.c. 3105. :
u.s.c. 12328(8JI
tnltla4 doclalon; llnal ded8lcn.

E

The Panel  shall prepare  an Initial l.ten..   decision. which.  . shell Include
dlnp of fact and o:onclusiona baaed .
reon. When a hearing Is conducted

pofore a hearing

officer alone. the
oaring officer ahallaepare.tely find and
ltate tha facta and concliialona which
!hall be incorporated ln the Initial ion prepared by the PaneL
Copies of the Initial decision shall
,	mailed promptly by th!l Panel to each party (or to the party'a COUillloiJ, and to llha Secretary with a notice affordli:lg tha
arty an opportunity to submit written.
:commanll thaTeou to the Secn!tery
iwithln a apecified ree101111ble time.
1      (c) The Initial declsfon of the Panel
:transmitted to the Secretery'ohall oma the final decision of the
S«retary, unless, withln 25 days after
ithe expil:ation of the time for recsipt of 'written comments. the Sei:retary advises the Review Board ln writing of his
determination tarevlew the decision.
· (d] Inany casa Inwhich the Sei:retary modifies or reven es the initial decillion
of the PaneL he shall accompany that action with a written statement of the grounds for the modification or rever:saL which shall promptly· be filed with the Review Board.
(e) Review of any Initial deds!on by the SeCI'I!tary shall be based upon the decision. the written ret:ord.lf any, of
he Panel'• proceedings,  and written comments or oral erguments  by tha partl  . or by their counsel, to lha procat!ings.
(fl No decision under th!a • ction ahall becoma final until it fa aervad u9on the educ.atl nal asency or inotltulign

QII'WM ...	I'IICIIIh4nQ Cll bavMnQ fn::lnt

10S ..lbr:dli:ali:*:46:::•- Oft N t.111 ol sa In eckJcdol'l

ant Feder   ftna'sdlll	......

APPENDIX C

SIUDENT MASTER o:::MEtlrnR FIElD NAMES
(Page 1 Of  4)

Key	* Required  Field
**Required  under special  ciraJ:mstances

Description of  Field on SR-12 student Master

RQ   OID   1

                        student  number - leave this field blank unless RPE
assigns you a block  of  numbers to use.

                         Short	Name  - write in the first two letters of the
pupil's last name.	For example the last name,

EX:lN GOERRERO John M

would contain the letters "IE" in this field.

UWDE	User  Activity  Cede	-  preprinted	-	no	need to
complete this field

OJrrent	school	num}-,p..r	-	Use	school	codes	in	
Appen:lix	E.			

                      student name - Iast name, first arrl middle initial or	as  much  of  the middle name as space pennits. Do not use a::amnas.

*BIRIH

Birth date	-	code	the students birthdate in the	
fo:onat	MMD!JYY,	for	example,	February	3,	1959,	

would	be	coded	as	020359.	Made sure zeros are
used in the appropriate space.

*SEXID	Sex - Cede as ''M'' if male arrl "F'' if female.

OJrrent Grade Level - write in the pupils  expected year of  high  school  graduation.  For example,  a pupil who is =ently in 5th  grade  would  be expected   to   graduate   in  1992.   Write  in "9211 • Refer to  Graduation Year Conversion Olart in Appen:lix D.

*STAD1

--7
student  Address   - encode  as  much of the pupils
mailing   address   as   r:oss:i.ble.     For example,  P.O.
Box	1887	Agar>,a	or	27	Chin	Tun Baza Yona or 25 Chichirica,    C:Bdedo.    The village mailing  address l'lllst  be  p:ra..ccent!  Abbrevic,te  wnere   necP..ssa_ry. Post  Officz  llll.b-t  sho.,Il

S'"lUDENT MPSI'ER c::cMrui'ER  FIEID NAMES
(Page 2  of  4)

*ZIPCD

*EIHCD

RR   aiD   2

*PARNM

Zip  COde	-	usin:J	the	zip cede list in the Code Section of the Appendix F write in the zip cede associate:! with the student's mailin;J address an:i Post  Office.

Heme R1one - this is very important information to collect.	D:luble check this even if you have to call	or   contact  a  p.Jpil' s parent to verify this
rnnnher.

Ethnic COde	- there are ethnic cede listed in the
F. Use one of these ccx:les and enter it into the  space  provided.  On official reports, this field is suppressed an:i is never identifiable to a specific p.Jpil.

student	rrumber - leave  blank  unless  the space above	1.l11der RQ aiD 1has a number in it.  If it does,	s:i.ntJly copy the rnmil?P..r exactly as it appears in Part 1.

Short	Name	-	enter the first two initials of the p.Jpils last name.

Paren:t	or.  Guardian		-	Enter	the parent or legal guardian's		name	-	For	example, John Mafnas Leon Guerrero	or catrina B. Leon Guerrero.	'Ihis shOuld be saooone with whom the p.1pil lives or who can be contacted by the home J;hone number. First name, Middle an:l then last name.

STUDENI' MASTER a::MEUI'ER FIElD NAMES
(Page 3  of  4)

                  Emergency Name	-	First :na.m, Middle ani the last
:na.m.	Try	to	enter	an	emergency	:na.m	of	a
relative	or	next	door	neighbor.	'!his is very
b!portant!

Erremengy	:Ebone	-	Enter	the ];hone rnlJTJb;>r of the
persons :na.m under  mRNM  (EmeJ:gency  Name}.

S'lUNO	student   rrumber - if this number exists in BQ OlD 1
COf1'.l student number exactly as it appears.

SHN1\M	Short  Name	-	enter	first two letters of PJPil' s
last :na.m.

HRINO	Homerqqm	Instructor	- leave blank unless you know the	rnl!!'i?p..r.	All Elem:ntary and Middle School use code 150.

CNSNO	Ccmlselor  Number - leave blank unless you know the
rnnnber.	All  elem:ntary  ani middle  is 149.

areas

* USERJ.	User   Fie1d		-	'!his	is	very  important	field to CCI!plete	acorrately. Usi.n;J the recently approved reorganization		plan,		write	in  the	village	of residence		or  area of the attendance of the pupil.
Be	specific	and	consult	the	attendance
listed	under	each schools.	A copy of schools ani
associated	attendance	areas	may	be  foun:l in the

* FELSI'AT -  Indicates   if  a  PJPil  is a military deperrlent  and what	branch of  the service,  etc.  Codes  are  listed in the AJ;:pendix  F.

CSINO	(Prefilled  - Do Not Use)

* LIVSTAT-	Indicates
property.

if	the	p.Jpil	resides	on	federal
Codes are listed in Appendix G.

S'IUDENI'  MASTER  o:::MFUTER  FIEW   NAMES
(Page 4  of  4)

* AI.SI'AT

**ENTC!l

**ENDI'E

**SEDCD

SEIJI'E

* IXIRCE

* NGDLV

ffiiLV

Inlicates the resident status of the pupil. Most deperrlents of milii:ai.y personnel will be ceded as i, non-resident.

Entry Code - not :recessary to use

Entry    Date		-	If student will b€¢n school on the first	official day of school use that elate. ot:herwise,	enter clay (MMDDYY) the pupil actually b€¢ns att:end:i.n;J school.

Special	Frlucation   Code	-	'Ihi.s	field	should be CC Jl)leted  in  conjunction  with  the   Special Fdncation    Division.    'Ihi.s    is a suppressed  field ani will never at;pear on any public report or doc:ument.

Special Frlucation Date - Leave Blank

District   of	Residence	- usin;} the information in the USER 1 field deteJ:m:ine in which election district  the  pupil  resides.   Codes   are listed under the Cede  section of                  G.

Transportation	Cede	- rmless	yru. know for certain	
the	child	will	be	able	to	walk to school next	
year, leave as a "Y". If yru. know the pupil will walk to hisjher middle school next year, change this field to ''N'' .

Next  Grade  level	-	write	in the pupil's grade level.	For exanple, if the pupil is ncM  in the 5th	grade, write in "0611 for 6th grade. Similarly for 07, 08.

Next   School   Number	-	see	E	for next
school.

Priority	Level	-using the assodated grade write the	priority levels. Priority level codes may be fourd. in Apperrlj.x G urrler Codes.

APPENDIX   D

SCHOOL YEAR 1987-88

CJrrent	EKpected
Grade	Graduation
  Level	Year 	
HS	2001	
KG	2000	
1ST	1999	
2ND	1998	
3:r:d	1997	
4th	1996	
5th	1995	
6th	1994	
7th	1993	
8th	1992	
9th	1991	
loth	1990	
11th	1989	
12th	1988	

Use	this	chart to determine the correct. :manner to complete the GBliDY 1.li"der EO    aiD   1Section an the student Master  (Part 1)

NOI'E:	'Ihe graduation year may be CCillplte:i by simply acJdin;J the nmber	of years remai.nir.g through the twelfth grade •. For exanqJle,		an   enteri.n::J  Head  start pupil  in SY  1987-88 would
have a graduation year CCillplte:i in the follcwin;j" :manner:

Head start
Similarly for Ki.OOeJ:garten pupils

1987 + 14 = 2001
1987 + 13 = 2000

'Ihis	chart	will require upja:tin;J annually arrl may be aa::amplished by sd:!ool		personnel by acJdin;J one (1) year  to  the dates urrler the EKpected Graduation Column.

1\PPENDIX E

Completion  of  Fields  on  SR-13:

Studept Number - the p3pil enterin3" or withcl.ra.wiDg liilSt	have a student ID rnnnl-p..r entered here.	Right justify all numbers. If a pupil does net have a Illl1llber then you are usi:rq the wroiJ:J fonn or the PJPil has never been officially enrolled in Guam public schools.

Short  name	-	use	the	first	two letters of the
PJPil' s last name in the fields.

Type       code	- Enter an ''R" if the pupil is enterin3" fran	another Guam public school. ('!his means a PJPil		already has a student master profile on the CCl!plter,		hence  a  student Illllllber) •  If the p.Jpil does	net have a record on the CCl!lp.lter,  leave student	Illl1llber blank, rut fill oo:t the rest. You liilSt	COI'l1?lete a student master fonn an:i other registration materials.

CDOrE

Enter an ''];" for original EntJ:y.

Enter  a   ''F'  of   the  PJPil   is  withdrawing from
school for any reason.

Value   Cede		-	Depend.irq upon the type of entry or withdrawal		enc:ode (write) the Illl1llber of the reason in	these spaces.  Note  there  is  room for one digit.	For   an   R2   Enter   "2",   etc.,   for  a 0
withdrawal  Enter "O" etc.

Cede  elate	- Enter the oonth, clay and year, in the follc:Min;J format: MMOOYY, of the entry or withdrawal takes place. '!his should co=esporrl to the  JOOnth,  clay  arrl  year  the  pupil  actually registers or the actual  JJOnth,  clay  arrl year the p3pil withdraws from school.

School  Cede	-	Enter	the	school	number.	If a student transfers to another Public SChool or withdraws to another Public SChool, enter the school number of that school. Keep in mir.d that receiving	schools	will	both withdraw the si:ud?....nt from	the			schcol and reenter the student at tr..eir school.

Al'PEN!)IX F

SCEOOL ATI'ENDliNCE  AREAS
SChool Year	987-88

'Ihese are the official atter"Dance areas. students wishi.n; to attend. school	outside	of	their	area	:nnJSt	have	an	out-of-District Authorization.

In cases	where	nore	than	one village or area is listed on a line,
dloose the one sped fie to the pupil.

High SChool Atter'Dance Areas

OCE'ANI7IEW !ITGH SCHOOL

Apra Heights
1\ga.t
Asan
Naval station
Nimitz Hill
Piti
Santa Rita
san Vicente Area
Umatac

IN1ffi1lJAN !ITGH SCEOOL

InarajanjMalojloj Baza GaJ::dens Merizo Talofofo/Ipan Umatac
Windward Hills
Yona

Agana Heights Agana Sprin::js Barrigada Heights
BarrigadajBarrigada  Heights
ClJalan  Page
Iatte Heights
.Macheche (UPPER) jTotoj.Maite Man;ilao
Naval Hospital
NCS  Barz:igada
Ordot
Sinajar.a

,,I

JOHN  F. KENNEDY  HIGH SCHOOL

Adelup

Anigua
Astunixl
carlos Heights
rededo
roo
EAA
Finegayan
GHURA (501, 502, 503)
Hal:::mon;'Tumo Village
Mac:honao
Maina
N1!S
NCS
NCS J)odedo
NCS  DoD

TanJ.m:in:j
Tunx:ln

SJMJN  SANamz  HIGH  SCHOOL

Agafa Gumas
Andersen South
Andersen Air Force Base
Asardas
,.	GBDRA (505, 506)
Liguan Terrace
Marianas Terrace
Mcgfog
Perez Acres
Villa Verde
Yigo
Y  Paopao

M:icldl e School Attendance Areas

Adel'up
l>.gana
l>.gana Heights l>.gana Springs Anigua
Baza Gardens
Olal.an Page
Maina
Naval Hospital
OJ:Oot sinajana Ta:nl.l:ni.n:J Tl.lnJ:ln
Win:iward Hills
Yona

Ast:uittlo
carlos Heights
I)=dpdo.
Finegayan
GHURl\ 502
GHURl\ 503
F7IA HaDIXl11
Liguan Terrace
Machanao
NCS
'I'uiiX:m Village Apt.  only
Villa Verde

INARllJAN  mooiE saiCOL

Inarajan(Malojloj Merizo Talofofo/Ipan Umatac

F.B.  llroN QJERREJ:«J MIDDIE  SOl!JOL

h;Jafa Gumas
An:1ersen Air Force Base
An:1ersen South
Asardas
GHORA (501, 5051 506)
Marianas Terrace
M::lgfcq Perez   Acres Y Paopao Yigo

1\ga.t
Apra  Heights
Asan
Naval station Nimitz Hill Piti
san Vicente  Area
Santa Rita

L. P. UN'I'ArAN MI1:JDIE SQD)L

Barrigada Bar.rigada   Heights Iatte  Heights Mached:le (UPPER) Mangilao
MongmongjTotojMaite N1\S

*Choose only one in all cases of Jlll.lltiple li.st:.in;s on a line.

1>G\N1\. HEIGHI'S EI:.EMENrARY  (11)

I.Dw Cost
Naval Hospital
Paasan Palm Dale Piti Tutujan

l>CAT (12)

Agat
I.cckWood  (Naval  station)
Nimitz Beach
Old Agat
SUmay

Ander.sen Air Force Base Mataguac
Yigo

(36)

Aga:fa Gumas Astlllii:lo' J)edi;!clo Banyan   circle
FAA
Finegayan
GBllRA 503
Manibusan Area
MunoZ  l\i:ea
NCS Base
NCS,  IXlD
Poinciana Circle
Ukudo Ara Palm Acres

lOOP (33)

Liguan  Terrace Iatte   Heights Madleche

Inarajan Malojloj

L.B. Jc:JI1NSOO

Al O::Ne	(31)	
canp watkins		
JonestcMn
'I'alllln:iig		
'1\mx:ln		
'1\mx:ln Heights		
Upper '1\mx:ln		

M.U. :r.IlThN	
(37)	

B3.za Ga:l:dens		
Cha.lan Pago
Wirdwal:d Hills		
Ylig		
Yona		

P.C.  IIlJAN	(21)

Barrigada West of Route 10 Barrigada Heights
carlos Heights
Hannon  (North of Airport Road to san Miguel BreweJ:y)
Ialo·
Madlec:he (Hill Top Area)
Naval  Air  station NCS Radio Barrigada Radio Barrigada
Tllmcn Village Apart:ments

MElUZO  EIDlENrARY   (20)

Merizo

ORIXJI'/Clru.l\N  Pllm EI1!MENI71RY  (16)

Chalan Page
Ordot

PRICE :E:I»!ENTARY (23)

BFM
Dally Road
Ialo I.eyan;J Maga
Pagat Tai ucx;

F.O.  SANCHEZ (18)

Memorial Park
Umatac
Umatac  SUb-Division

' '	'

J.O.  SAN MIG!JEL  EJ:.E.lENI'ARY   {34)

Hyundai
Maite
Maite low Rent

M::lrgiilCll"q IDtl Rent Rrute 8 Barrigada Toto
Toto :r..ow Rent

C.L. TAITANO EJ:.E.lENI'ARY {25)

AdeJ;up Afame Agana
Agana Sprin;s
Anigua
Asan C1aot Dedige Maina
Nimitz Hill
sinajana

TAI.DFOFP EJ:E. ENrARY  {26)

Ipan
Talofofo

TAmNING EI.1!MEN.rARY  ( 27)

Alupal'J3'     Cove canp  watkins Jonest:ovm Talllln:i1:q
'l'l.:mr::n
'l'l.:mr::n Heights
Tum:m

J.P. ORRES

Santa Rita

H.S. TmlM1\N EJ:E1.lENTARY  (29)

Bordallo Hyundia New Apra North   Tip Old Apra
san Vicente
SC\Ith Tip
Talisay

M.A. mma EJ:E1.lENTARY  (17)

Astunixl Dededo
East Kaiser
GHtJRA 501
GHtJRA 502
M::g.fog
ypp

Li.guan Terrace  {9-10-ll-14)
West  KajSP_r
West Kaiser from Ulloa  (Santa Monica,  Condrita,  Sal.isbu:t:y,
Misericordia, Gracia)
Ukudo

YIGO Er.EMENTARY  {30)

An:1ersen south
Asa:rdas
Bo:tdallo SUb:livision
GHtJRA 505, 506
Marianas Terrace Perez  Acres
Takano SUb:livision
Yigo

SEDCD

Special Education Code - Handicap

20	= Physically  Handicapped
30	= Educable Mental  Retarded
110	=   Speech/Hearing    Therapy
SO	=   Emotionally    Disturbed
60	= Blind
70	=  Gifted/Talented	(GATE)

ETHCD

A	=   Chamorro
8	= Filipino
C	= White
D	=   Black

APPENDIX   G
C 0 D E S

DORCD

District of  Residence
o	= Andersen,	Dededo,  NCS,  Yigo
1	=  Agana,   Agana   Heights,
Barrigada, Mongmong/Toto/
Maite,  Harmon,  Tamuning,
Tuman
2	=  Asan,   Sinajana,   Maina,   Piti,
Yona,	Chalan	Pago,	Ordo
Latte  Heights,  Mangilao,	Nimi

=

Hill
3	Agat,  lnarajan,  Merizo,  Santa Rita,  Talofofo,  Umatac,	Baza
Gardens,	Windward Hill

E	=Japanese
F	= Chinese
G	=   Korean
H	= Other

ZIPCD

Zip  Code

	96910	= Agana	
CSCNOfSNCNO			96911	=   Tamuning	
			96912	=    Dededo-Yigo	
School  Code			96913	=     Barrigada-Mangilao	
			96914	=    Yona-lalofofo.	
01	=  AgatfSanta	Rita	High	96915	=  Agat-Santa    Rita-Apra	

03	= lnarajan  High
04	=  George   Washington    High
05	=  John   F.   Kennedy   High
08	=  Simon  Sanchez   High
09	=  Guam   Community   College

02	=  Luis  P.  Untalan  Middle
06	=  Agueda  Johnston  Middle
07	=  Dededo   Middle
10	= F.B.  Leon  Guerrero  Middle

96916
96921
96934
96937
96930

Heights
=      Inarajan-Merizo-Umatac
=  Guam   Main   Facility
=  APO-Andersen,Marbo
=   FPO-NAS
=  FPO-Naval   Station,   NCS,
Naval  Hospital,  Apra
Heights,  Nimitz  Hill

11	=  I narajan   Middle
12	= Piti  Middle

PRIORITY	LEVELS

Elementary  Use Only

School Codes - See elementary attendance  areas  in  Appendix   F.

FEDSTAT

Seniors

Juniors

1 - Half  Day
- Special course se!ec:
"Sand Adv."
- Regular

- Special priority
- Regular